(a) Before an application may be submitted
for a project, a Local Educational Agency (LEA) shall have a Local Facilities
Plan (LFP) approved by the state board, and the project must be included in the
A local board of
education shall submit capital outlay applications that contain:
1. The proposed facilities improvements
coordinated with the instructional program as outlined in the LFP.
2. Cost estimates adjusted to current
construction costs as necessary.
The instructional and support space needs for each facility priority.
The estimated construction start date.
Note: A construction contract cannot be issued before the
funding application has been approved by the Georgia Department of Education
(GaDOE) and signed by the local education agency's (LEA) superintendent and
(c) The LEA, with verification of the GaDOE,
shall make adjustments if there has been an increase or decrease in the total
projected FTE since the local facilities plan was approved, prior to submitting
state funds for capital outlay projects as provided in O.C.G.A. §
shall submit the application on forms furnished by the GaDOE no later than
August 15 of the year preceding the fiscal year for which the funds are
requested with the following attachments.
The LEA's Certificate of Title (or a copy of the warranty deed) for each school
2. Letter of Assurance from
the Flood Plain Management Coordinator of the Georgia Department of Natural
Resources that the site is not in the 100-year flood plain or coastal high
3. Copy of the 25-year
across-system contract, if applicable.
(e) When the total space needs in a proposed
project application exceed the space required for a given population as
reflected in the local facilities plan, the application shall be approved only
if additional local funds are provided to cover the cost of the project for the
space in excess of that required by state formula.
(f) More than one priority project may be
included in a LEA's regular capital outlay application if the entitlement plus
the required local amount, is sufficient to cover the cost of the multiple
projects. LEAs shall give priority to elementary school construction
(g) When making
application, a LEA shall have the required local amount in its current approved
budget as a line item or in the capital outlay account. Combinations of fund
sources may be used to equal the required local amount.
(h) Portable units shall not be accepted as a
state funded project in any capital outlay application under this