Ga. Comp. R. & Regs. R. 513-5-1-.63 - Public Comment at Meetings

(1) The Board of Trustees ("Board") of the Teachers Retirement System of Georgia ("System") permits comments at meetings of the Board on topics that are under the statutory authority of the Board and are relevant to the mission and duties of the Board.

(2) Each person wishing to address the Board must notify the System no later than 3:30 p.m. the day prior to the meeting. Requests should be submitted via email to executive.director@trsga.com and include the speaker's name; address; telephone number; email address; name of group represented, if applicable; and, topic to be addressed.

(3) The Board Chair has discretion to limit a topic to one speaker. Therefore, persons with related concerns are strongly encouraged to select one spokesperson for their group and topic. Public comment will be heard during the "other business" portion of the meeting, unless the topic relates to an agenda item, in which case comments may occur concurrently with the agenda item. The Board Chair has discretion to recognize persons who have properly signed up to speak and to set the order of speakers. Each speaker who signs up by the deadline will have a maximum of three (3) minutes to speak, which time may be shortened by the Board Chair depending on the number of speakers present for the meeting and other concerns.

(4) A speaker may not speak to the specifics of their member account or any other member's account.

(5) Speakers will be allowed to provide written testimony, comments or other documents related to their topic for the members of the Board. If a speaker has such handouts for the Board members, they will need to provide fifteen (15) copies at the meeting during which their presentation occurs. Audio/visual presentations are not allowed during the three-minute public comment period.

(6) All remarks shall be addressed to the Board as a whole and not to a specific Trustee. The Board will not respond to any comments made during the public comment period unless it becomes necessary to ask a clarifying question, correct a factual error or provide specific factual information.

(7) Each speaker shall maintain civility and decorum. The Board Chair retains the right to stop or remove any speaker who uses profanity, makes threats, or is otherwise abusive or disruptive.

Notes

Ga. Comp. R. & Regs. R. 513-5-1-.63

O.C.G.A. § 47-3-26(b).

Original Rule entitled "Public Comment at Meetings" adopted. F. Mar. 24, 2016; eff. Apr. 13, 2016.