Ga. Comp. R. & Regs. R. 195-23-.02 - Emergency Medicine Residency Capitation Funding
(1) For
the annual provision of capitation funds to designated Emergency Medicine
Residency Programs, the Board requires the following conditions be met:
(a) Notification of the total number of
residents to be trained during an academic year;
(b) Maintenance of approval of the Program by
the Accreditation Council for Graduate Medical Education;
(c) Compliance with all Board guidelines,
rules, and regulations;
(d)
Submission of all reports including, but not limited to, a graduate practice
location report, and such other documents as may be reasonably required by the
Board and/or outlined in the GBHCW's Report Guidelines;
1. Practice Location of Graduates. The
Medical School, Hospital and/or Emergency Medicine Residency Program shall
annually submit a report to the Board indicating the practice location of each
graduate to assist the Board in evaluating the effectiveness of the Program in
meeting the need for physicians in Georgia.
(i) Graduate practice location reports shall
be due no later than September 1st of each year and
include the practice location (city/state), additional training being pursued
(e.g., fellowship), military service obligation, other state or federal service
obligation (e.g., Georgia Board for Health Care Workforce, National Health
Services Corp, etc.), or other activity of those residents completing their
medical education and training at the medical school, hospital or Emergency
Medicine Residency Program.
(ii)
Medical Schools/Hospitals/Emergency Medicine Residency Programs shall be
expected to monitor, update, and report to the Board, any changes in the
practice status of graduates for a period of five years
post-graduation.
(e) Development and maintenance of procedures
to encourage residents to establish practices in areas of Georgia where unmet
need exists for Emergency Medicine physicians; and collaboration to maximize
state resources, where appropriate, to carry out said
activities.
(2) Payment
Process. Based on the Resident Monthly Updates submitted by the Emergency
Medicine Residency Program, the Board shall authorize disbursement of Emergency
Medicine residency capitation funding in quarterly installments.
(a) The Program shall report on the Resident
Monthly Updates, resident's name, last four digits of the social security
number, anticipated date of graduation, post-graduate year, and indication of
resident participation during report period. Such reports shall be submitted no
later than the tenth (10) day of the following month.
(b) Capitation payment shall not be made for
any one resident in excess of thirty-six months.
(c) Payment will not be made for any resident
on an unpaid leave of absence.
(d)
Payment for a resident who must extend his/her training over a period in excess
of three (3) years will be authorized by the Board pending availability of
funds.
(3) State Audit.
The Medical School, Hospital and/or Emergency Medicine Residency Program shall
be subject to an audit of the financial records relating to the Emergency
Medicine Residency Capitation Funding upon request of the Board or other duly
authorized officer or employee of the State of Georgia upon reasonable request.
For this purpose, the Medical School, Hospital and/or Emergency Medicine
Residency Program shall:
(a) Maintain for
three (3) years after receipt of Emergency Medicine Residency Capitation
Funding, all directly pertinent books, documents, papers, and records involving
related transactions;
(b) To
account for the State funds received through the Emergency Medicine Residency
Capitation Agreement in the next "Certified Independent Auditors Report" or in
"Audited Financial Statements" of the Medical School/Hospital.
(c) Retain sufficient records for the conduct
of an audit for any year for which payments are in dispute until such dispute
is resolved;
(d) Be subject to
reduction in payment of Emergency Medicine Residency Capitation Funding based
on the findings of a state audit disallowing any previous such payment;
and
(e) Maintain a permanent
personnel file on each resident who graduates from the Program which shall
include a record of the resident's experience during the training period and
evaluations of their performance by faculty and other
supervisors.
(4)
Retention of Graduates. The practice location of graduates will be monitored by
the Board for five (5) years from date of graduation. In the event retention of
graduates practicing in Georgia should fall below an acceptable number, over
any five (5) consecutive year period, the Board shall have the authority to
adjust the rate of capitation paid to said Program. The acceptable rate of
retention will be determined by the Board from time to time and set forth in
the Agreement between the Board and the Medical School, Hospital and/or
Emergency Medicine Residency Program.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
(1) For the annual provision of capitation funds to designated Emergency Medicine Residency Programs, the Board requires the following conditions be met:
(a) Notification of the total number of residents to be trained during an academic year;
(b) Maintenance of approval of the Program by the Accreditation Council for Graduate Medical Education ;
(c) Compliance with all Board guidelines, rules, and regulations;
(d) Submission of all reports including, but not limited to, a graduate practice location report, and such other documents as may be reasonably required by the Board and/or outlined in the Georgia Board of Health Care Workforce Report Guidelines;
1. Practice Location of Graduates. The Medical School and/or Emergency Medicine Residency Program shall annually submit a report to the Board indicating the practice location of each graduate to assist the Board in evaluating the effectiveness of the Program in meeting the need for physicians in Georgia.
(i) Graduate practice location reports shall be due no later than September 1st of each year and include the practice location (city/state), additional training being pursued (e.g., fellowship), military service obligation, other state or federal service obligation (e.g., Georgia Board of Health Care Workforce, National Health Services Corp, etc.), or other activity of those residents completing their medical education and training at the Medical School or Emergency Medicine Residency Program .
(ii) Medical Schools/Emergency Medicine Residency Programs shall be expected to monitor, update, and report to the Board, any changes in the practice status of graduates for a period of three years post-graduation.
(e) Development and maintenance of procedures to encourage residents to establish practices in areas of Georgia where unmet need exists for Emergency Medicine physicians; and collaboration to maximize state resources, where appropriate, to carry out said activities.
(2) Payment Process. Based on the Resident Monthly Updates submitted by the Emergency Medicine Residency Program , the Board shall authorize disbursement of Emergency Medicine residency capitation funding in quarterly installments.
(a) The Program shall report on the Resident Monthly Updates, resident 's name, social security number, anticipated date of graduation, post-graduate year, and indication of resident participation during report period. Such reports shall be submitted no later than the tenth (10) day of the following month.
(b) Capitation payment shall not be made for any one resident in excess of thirty-six months.
(c) Payment will not be made for any resident on an unpaid leave of absence.
(d) Payment for a resident who must extend his/her training over a period in excess of three (3) years will be authorized by the Board pending availability of funds.
(3) State Audit. The Medical School and/or Emergency Medicine Residency Program shall be subject to an audit of the financial records relating to the Emergency Medicine Residency Capitation Funding upon request of the Board or other duly authorized officer or employee of the State of Georgia upon reasonable request. For this purpose, the Medical School and/or Emergency Medicine Residency Program shall:
(a) Maintain for three (3) years after receipt of Emergency Medicine Residency Capitation Funding, all directly pertinent books, documents, papers, and records involving related transactions;
(b) To account for the State funds received through the Emergency Medicine Residency Capitation Agreement in the next "Certified Independent Auditors Report" or in "Audited Financial Statements" of the Hospital.
(c) Retain sufficient records for the conduct of an audit for any year for which payments are in dispute until such dispute is resolved;
(d) Be subject to reduction in payment of Emergency Medicine Residency Capitation Funding based on the findings of a state audit disallowing any previous such payment; and
(e) Maintain a permanent personnel file on each resident who graduates from the Program which shall include a record of the resident 's experience during the training period and evaluations of their performance by faculty and other supervisors.
(4) Retention of Graduates. The practice location of graduates will be monitored by the Board for five (5) years from date of graduation. In the event retention of graduates practicing in Georgia should fall below an acceptable number, over any five (5) consecutive year period, the Board shall have the authority to adjust the rate of capitation paid to said Program. The acceptable rate of retention will be determined by the Board from time to time and set forth in the Agreement between the Board and the Medical School and/or Emergency Medicine Residency Program .