Haw. Code R. § 11-37-55 - Recordkeeping

(a) Records required by this chapter shall:

(1) Be kept as original records, true copies (such as photocopies, pictures, scanned copies, microfilm, microfiche, or other accurate reproductions of the original records), or electronic records;

(2) Contain the actual values and observations obtained during monitoring and verification activities;

(3) Be accurate, indelible, and legible;

(4) Be created concurrently with performance of the activity documented;

(5) Be as detailed as necessary to provide history of work performed; and

(6) Include:

(A) Information adequate to identify the facility (e.g., the name and, when necessary, the location of the facility);

(B) The date and, when appropriate, the time of the activity documented;

(C) The signature or initials of the person performing the activity; and

(D) Where appropriate, the identity of the product and the batch number.

(b) All records required by this chapter shall be retained at the facility for at least 2 years after the date they were prepared. Offsite storage of records is permitted if such records can be retrieved and provided onsite within 24 hours of request for official review. Electronic records are considered to be onsite if they are accessible from an onsite location.

(c) Records pertaining to manufactured hemp products or crude extract shall be retained for 1 year past the shelf life date, if shelf life dating is used, or 2 years beyond the date of distribution of the last batch of manufactured hemp products or crude extract associated with those records.

(d) Records that relate to the general adequacy of the equipment or processes being used by a facility, including the results of scientific studies and evaluations, shall be retained at the facility for at least 2 years after their use is discontinued.

(e) If reduction techniques, such as microfilming, are used, the hemp processor shall make suitable reader and photocopying equipment readily available to the department.

Notes

Haw. Code R. § 11-37-55

[Eff 8/9/21; comp 2/24/2022] (Auth: HRS § 328G-4) (Imp: HRS § 328G-4) Comp 4/29/2022 Am and comp 12/6/2024