Haw. Code R. § 16-54-3 - Individuals access to personal records
(a) An individual
seeking access to the individual's personal records shall make a request in
writing on a form provided by the department. The request shall be submitted to
the division which the individual believes maintains the personal
record.
(b) Prior to production of
the personal record, the division may require the requesting individual to
produce verification of identity such as a driver's license or other photo
identification.
(c) Except as
provided in subsection (d), within ten working days following the date of
receipt of the request the division shall permit the individual to review the
record. The ten day period may be extended for an additional twenty working
days if the division provides to the individual within the initial ten working
days, a written explanation of the unusual circumstances causing the
delay.
(d) The individual may be
denied access to the record if:
(1) The
request is exempted under section 92E-3, HRS; or
(2) The individual is unable to produce
verification of identity in accordance with this chapter.
Where the division denies access to the record, it shall provide to the individual, in writing, the reasons therefor within the time period prescribed in subsection (c).
(e) The individual reviewing the file may
request a copy of any portion or all of the individual's personal record. The
copy shall be provided within the time period prescribed in subsection (c). The
division shall charge the individual for any copies and for certification of
copies. The cost shall include the cost of duplication, transcription of the
record, if necessary, and any search required to find the records
involved.
(f) At the request of the
individual, the division shall provide an explanation of any machine readable
code or any code or abbreviation which is employed for internal division or
departmental use and which is contained in the record.
Notes
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