Haw. Code R. § 17-676-51 - Determining income prospectively for all applicants and recipients

(a) Monthly earned income shall be determined based on the income and circumstances that existed or which are anticipated in the month for which earned income is budgeted. The department shall determine the assistance unit's monthly gross earned income as follows:

(1) For a month prior to the current month use The actual income received in the prior month.

(2) For the current month use actual income received and any income anticipated to be received in the current month.

(3) For a future month, determine income as follows:

(A) Use previous paychecks only if the source of income, rate of pay, and frequency of pay are expected to remain the same.

(i) Source of income shall be considered to remain the same as long as the individual has the same job with the same employer;

(ii) Rate of pay shall be considered to remain the same as long as the hourly wage or monthly salary will not change, and the terms of employment, full-time, part-time, or on-call, do not change; and

(iii) Frequency of pay shall be considered to remain the same as long as there is no change in how often the individual is paid.

(iv) Divide the prior monthly income by the number of paychecks received in a prior month and multiplying it by the frequency of pay as follows:

(a) Weekly income shall be multiplied by 4.3333;

(b) Bi-weekly income shall be multiplied by 2.1667;

(c) Twice a month income shall be multiplied by 2.

(B) When income is new or when the source, rate, or frequency of pay has changed from the prior month, project the monthly income as follows:

(i) Obtain the anticipated monthly pay from the employer; or

(ii) Multiply the rate of pay by the number of hours the individual anticipates being paid in a pay period and then multiply that amount by the frequency of pay for example, weekly, bi-weekly, twice a month, etc.

(b) Monthly unearned income shall be determined based on the income and circumstances that existed or which are anticipated in the month for which unearned income is budgeted. The department shall determine the assistance unit's monthly gross unearned income as follows:

(1) For a month prior to the current month use the actual income received in the prior month.

(2) For the current month use income already received and any income anticipated to be received in the current month.

(3) For a future month, determine income as follows:

(A) Use previous income only if the source of income, rate of payment, and frequency of payment are expected to remain the same.

(i) Source of income shall be considered to remain the same as long as the individual has the same income from the same source;

(ii) Rate of payment shall be considered to remain the same as long as the monthly amount or terms of receipt do not change; and

(iii) Frequency of payment shall be considered to remain the same as long as there is no change in how often the individual is paid.

(iv) Divide the prior monthly income by the number of checks received in a prior month and multiplying it by the frequency of payment as follows:

(a) Weekly income shall be multiplied by 4.3333;

(b) Bi-weekly income shall be multiplied by 2.1667;

(c) Twice a month income shall be multiplied by 2.

(B) When income is new or when the source, rate, or frequency of payment has changed from the prior month, project the monthly income as follows:

(i) Obtain an estimate from the source of the income; or

(ii) Use the individual's statement of the amount the individual anticipates to receive in the month; or

(iii) If the income is anticipated to be received more frequently than monthly, multiply the income by the frequency of payment for example, weekly, bi-weekly, twice a month, etc.

(c) The method used to project the monthly income shall be documented in the case record.

Notes

Haw. Code R. § 17-676-51

[Eff 3/19/93; am and comp 11/09/06] (Auth: HRS §§ 346-14, 346-29, 346-53) (Imp: 7 C.F.R. §§273.10, 273.12; 45 C.F.R. §§233.20, 233.31, 233.33)