Haw. Code R. § 17-795-46 - Claims for reimbursement payments

(a) The SEE program subsidies paid to the employer shall be issued as reimbursement payments.

(b) The department shall reimburse the employer for wages and other applicable costs in accordance with the SEE agreement signed by the department, the employer, and the SEE program participant.

(c) The employer shall submit a complete reimbursement claim to the department no later than the last calendar day following the month for which the wages were paid to the SEE program participant. Invoices sent through the U.S. Postal Service must be postmarked no later than thirty days after the wages were paid to the SEE program participant.

(d) A complete reimbursement claim shall include:

(1) A department prescribed claim or invoice form, completed and signed by the business owner or by a legally authorized representative;

(2) Corresponding pay statements or other documents that verify the wages paid to the SEE program participant; and

(3) Corresponding documents that verify transportation costs as established in the SEE program agreement.

(e) When a reimbursement claim is determined incomplete, the department shall notify the employer of the incomplete claim, and provide the employer up to ten calendar days from the date of the notice to complete its reimbursement claim and provide the requested documents.

(f) The employer shall be ineligible for reimbursement for any claims that are not submitted timely or remain incomplete after the ten-day extension period, except upon the showing of good cause that is accepted by the department.

(g) Reimbursement payments shall be made through direct deposit into a bank account designated by the employer.

Notes

Haw. Code R. § 17-795-46

[Eff 3/20/2017] (Auth: HRS § 346-14) (Imp: HRS § 346-261; 45 C.F.R. §§ 260, et seq.)