Haw. Code R. § 5-11-9 - Journal

(a) A notary public shall create, maintain, and retain a journal in which the notary public chronicles all notarial acts performed by the notary public in accordance with the requirements of section 456-15, HRS, and this chapter.

(b) The tangible journal shall be bound with a soft cover and shall not exceed eleven inches in height and sixteen and one-half inches in width when fully opened.

(c) The pages of the tangible journal shall be consecutively numbered.

(d) The notary public shall always provide and print legibly on the information page of each tangible journal the notary public's name, business address, commission number, commission expiration date, journal number, and the beginning and ending dates of the notarial acts recorded in that journal.

(e) The notary public shall always print legibly the notary public's name on the top left corner and the notary public's commission number on the top right corner of each set of pages of transactions in each tangible journal.

(f) The notary public shall retain the notary public's journal for ten years after the performance of the last notarial act chronicled in the journal. The notary public shall provide to the attorney general the location of the journal upon resignation from, or revocation, abandonment, or suspension of the notary public's commission, or the expiration of a commission without renewal. At any time, the journal shall be subject to an audit pursuant to section 45615, HRS. Failure to comply with this requirement may result in an administrative fine of no less than $50 and no more than $500.

Notes

Haw. Code R. § 5-11-9

[Eff MAY 05 2008] (Auth: HRS §§ 28-10.8, 456-8) (Imp: HRS §§ 456-15, 456-16) [Eff 5/5/08; am and com3/12/2015] [Am and comp 2/27/2022] (Auth: HRS §§ 456-1.5, 456-23) (Imp: HRS § 456-15)