Haw. Code R. §§ 11-265.1035 - Recordkeeping requirements
(a)
(1) Each owner or operator subject to the
provisions of this subpart shall comply with the recordkeeping requirements of
this section.
(2) An owner or
operator of more than one hazardous waste management unit subject to the
provisions of this subpart may comply with the recordkeeping requirements for
these hazardous waste management units in one recordkeeping system if the
system identifies each record by each hazardous waste management
unit.
(b) Owners and
operators must record the following information in the facility operating
record:
(1) For facilities that comply with
the provisions of § 265.1033(a)(2), an implementation schedule that
includes dates by which the closed-vent system and control device will be
installed and in operation. The schedule must also include a rationale of why
the installation cannot be completed at an earlier date. The implementation
schedule must be in the facility operating record by the effective date that
the facility becomes subject to the provisions of this subpart.
(2) Up-to-date documentation of compliance
with the process vent standards in §265.1032, including:
(i) Information and data identifying all
affected process vents, annual throughput and operating hours of each affected
unit, estimated emission rates for each affected vent and for the overall
facility (i.e., the total emissions for all affected vents at the facility),
and the approximate location within the facility of each affected unit (e.g.,
identify the hazardous waste management units on a facility plot plan); and
(ii) Information and data
supporting determinations of vent emissions and emission reductions achieved by
add-on control devices based on engineering calculations or source tests. For
the purpose of determining compliance, determinations of vent emissions and
emission reductions must be made using operating parameter values (e.g.,
temperatures, flow rates or vent stream organic compounds and concentrations)
that represent the conditions that result in maximum organic emissions, such as
when the waste management unit is operating at the highest load or capacity
level reasonably expected to occur. If the owner or operator takes any action
(e.g., managing a waste of different composition or increasing operating hours
of affected waste management units) that would result in an increase in total
organic emissions from affected process vents at the facility, then a new
determination is required.
(3) Where an owner or operator chooses to use
test data to determine the organic removal efficiency or total organic compound
concentration achieved by the control device, a performance test plan. The test
plan must include:
(i) A description of how it
is determined that the planned test is going-to be conducted when the hazardous
waste management unit is operating at the highest load or capacity level
reasonably expected to occur. This shall-include the estimated or design flow
rate and organic content of each vent stream and define the acceptable
operating ranges of key process and control device parameters during the
test-program.
(ii) A detailed
engineering description of the closed-vent system and control device including:
(A) Manufacturer's name and model number of
control device.
(B) Type of control
device.
(C) Dimensions of the
control device.
(D)
Capacity.
(E) Construction
materials.
(iii) A
detailed description of sampling and monitoring procedures, including sampling
and monitoring locations in the system, the equipment to be used, sampling and
monitoring frequency, and planned analytical procedures for sample
analysis.
(4)
Documentation of compliance with §265.1033 shall include the following
information:
(i) A list of all information
references and sources used in preparing the documentation.
(ii) Records, including the dates, of each
compliance test required by §265.1033(j).
(iii) If engineering calculations are used, a
design analysis, specifications, drawings, schematics, and piping and
instrumentation diagrams based on the appropriate sections of "APTI Course 415:
Control of Gaseous Emissions" (incorporated by reference as specified in
§260.11) or other engineering texts acceptable to the director that
present basic control device design information. Documentation provided by the
control device manufacturer or vendor that describes the control device design
in accordance with paragraphs (b)(4)(iii)(A) through (b)(4)(iii)(G) of this
section may be used to comply with this requirement. The design analysis shall
address the vent stream characteristics and control device operation parameters
as specified below.
(A) For a thermal vapor
incinerator, the design analysis shall consider the vent stream composition,
constituent concentrations, and flow rate. The design analysis shall also
establish the design minimum and average temperature in the combustion zone and
the combustion zone residence time.
(B) For a catalytic vapor incinerator, the
design analysis shall consider the vent stream composition, constituent
concentrations, and flow rate. The design analysis shall also establish the
design minimum and average temperatures across the catalyst bed inlet and
outlet.
(C) For a boiler or process
heater, the design analysis shall consider the vent stream composition,
constituent concentrations, and flow rate. The design analysis shall also
establish the design minimum and average flame zone temperatures, combustion
zone residence time, and description of method and location where the vent
stream is introduced into the combustion zone.
(D) For a flare, the design analysis shall
consider the vent stream composition, constituent concentrations, and flow
rate. The design analysis shall also consider the requirements specified in
§265.1033(d).
(E) For a
condenser, the design analysis shall consider the vent stream composition,
constituent concentrations, flow rate, relative humidity, and temperature. The
design analysis shall also establish the design outlet organic compound
concentration level, design average temperature of the condenser exhaust vent
stream, and design average temperatures of the coolant fluid at the condenser
inlet and outlet.
(F) For a carbon
adsorption system such as a fixed-bed adsorber that regenerates the carbon bed
directly onsite in the control device, the design analysis shall consider the
vent stream composition, constituent concentrations, flow rate, relative
humidity, and temperature. The design analysis shall also establish the design
exhaust vent stream organic compound concentration level, number and capacity
of carbon beds, type and working capacity of activated carbon used for carbon
beds, design total steam flow over the period of each complete carbon bed
regeneration cycle, duration of the carbon bed steaming and cooling/drying
cycles, design carbon bed temperature after regeneration, design carbon bed
regeneration time, and design service life of carbon.
(G) For a carbon adsorption system such as a
carbon canister that does not regenerate the carbon bed directly onsite in the
control device, the design analysis shall consider the vent stream composition,
constituent concentrations, flow rate, relative humidity, and temperature. The
design analysis shall also establish the design outlet organic concentration
level, capacity of carbon bed, type and working capacity of activated carbon
used for carbon bed, and design carbon replacement interval based on the total
carbon working capacity of the control device and source operating
schedule.
(iv) A
statement signed and dated by the owner or operator certifying that the
operating parameters used in the design analysis reasonably represent the
conditions that exist when the hazardous waste management unit is or would be
operating at the highest load or capacity level reasonably expected to
occur.
(v) A statement signed and
dated by the owner or operator certifying that the control device is designed
to operate at an efficiency of 95 percent or greater unless the total organic
concentration limit of § 265.1032(a) is achieved at an efficiency less
than 95 weight percent or the total organic emission limits of §
265.1032(a) for affected process vents at the facility can be attained by a
control device involving vapor recovery at an efficiency less than 95 weight
percent. A statement provided by the control device manufacturer or vendor
certifying that the control equipment meets the design specifications may be
used to comply with this requirement.
(vi) If performance tests are used-to
demonstrate compliance, all test results.
(c) Design documentation and monitoring,
operating, and inspection information for each closed-vent system and control
device required to comply with the provisions of this part shall be recorded
and kept up-to-date in the facility operating record. The information shall
include:
(1) Description and date of each
modification that is made to the closed-vent system or control device
design.
(2) Identification of
operating parameter, description of monitoring device, and diagram of
monitoring sensor location or locations used to comply with §
265.1033(f)(1) and (f)(2).
(3)
Monitoring, operating and inspection information required by paragraphs (f)
through (k) of § 265.1033 of this subpart.
(4) Date, time, and duration of each period
that occurs while the control device is operating when any monitored parameter
exceeds the value established in the control device design analysis as
specified below:
(i) For a thermal vapor
incinerator designed to operate with a minimum residence time of 0.50 seconds
at a minimum temperature of 760 °C, period when the combustion temperature
is below 760 °C.
(ii) For a
thermal vapor incinerator designed to operate with an organic emission
reduction efficiency of 95 percent or greater, period when the combustion zone
temperature is more than 28 °C below the design average combustion zone
temperature established as a requirement of paragraph (b)(4)(iii)(A) of this
section.
(iii) For a catalytic
vapor incinerator, period when:
(A)
Temperature of the vent stream at the catalyst bed inlet is more than 28 °C
below the average temperature of the inlet vent stream established as a
requirement of paragraph (b)(4)(iii)(B) of this section; or
(B) Temperature difference across the
catalyst bed is less than 80 percent of the design average temperature
difference established as a requirement of paragraph (b)(4)(iii)(B) of this
section.
(iv) For a
boiler or process heater, period when:
(A)
Flame zone temperature is more than 28 °C below the design average flame
zone temperature established-as a requirement of paragraph (b)(4)(iii)(C) of
this section; or
(B) Position
changes where the vent stream is introduced to the combustion zone from the
location established as a requirement of paragraph (b)(4)(iii)(C) of this
section.
(v) For a flare,
period when the pilot flame is not ignited.
(vi) For a condenser that complies with
§265.1033(f)(2)(vi)(A), period when the organic compound concentration
level or readings of organic compounds in the exhaust vent stream from the
condenser are more than 20 percent greater than the design outlet organic
compound concentration level established as a requirement of paragraph
(b)(4)(iii)(E) of this section.
(vii) For a condenser that complies with
§ 265.1033(f)(2)(vi)(B), period when:
(A)
Temperature of the exhaust vent stream from the condenser is more than 6 °C
above the design average exhaust vent stream temperature established as a
requirement of paragraph (b)(4)(iii)(E) of this section; or
(B) Temperature of the coolant fluid exiting
the condenser is more than 6 °C above the design average coolant fluid
temperature at the condenser outlet established as a requirement of paragraph
(b)(4)(iii)(E) of this section.
(viii) For a carbon adsorption system such as
a fixed-bed carbon adsorber that regenerates the carbon bed directly onsite in
the control device and complies with §265.1033(f)(2)(vii)(A), period when
the organic compound concentration level or readings of organic compounds in
the exhaust vent stream from the carbon bed are more than 20 percent greater
than the design exhaust vent stream organic compound concentration level
established as a requirement of paragraph (b)(4)(iii)(F) of this
section.
(ix) For a carbon
adsorption system such as a fixed-bed carbon adsorber that regenerates the
carbon bed directly onsite in the control device and complies with
§265.1033(f)(2)(vii)(B), period when the vent stream continues to flow
through the control device beyond the predetermined carbon bed regeneration
time established as a requirement of paragraph (b)(4)(iii)(F) of this
section.
(5) Explanation
for each period recorded under paragraph (c)(4) of this section of the cause
for control device operating parameter exceeding the design value and the
measures implemented to correct the control device operation.
(6) For carbon adsorption systems operated
subject to requirements specified in §265.1033(g) or §265.1033(h)(2),
date when existing carbon in the-control device is replaced with fresh
carbon.
(7) For carbon adsorption
systems operated subject to requirements specified in §265.1033(h)(1), a
log that records:
(i) Date and time when
control device is monitored for carbon breakthrough and the monitoring device
reading.
(ii) Date when existing
carbon in the control device is replaced with fresh carbon.
(8) Date of each control device
startup and shutdown.
(9) An owner
or operator designating any components of a closed-vent system as unsafe to
monitor pursuant to §265.1033(n) of this subpart shall record in a log
that is kept in the facility operating record the identification of closed-vent
system components that are designated as unsafe to monitor in accordance with
the requirements of §265.1033(n) of this subpart, an explanation for each
closed-vent system component stating why the closed-vent system component is
unsafe to monitor, and the plan for monitoring each closed-vent system
component.
(10) When each leak is
detected as specified in §265.1033(k) of this subpart, the following
information shall be recorded:
(i) The
instrument identification number, the closed-vent system component
identification number, and the operator name, initials, or identification
number.
(ii) The date the leak was
detected and the date of first attempt to repair the leak.
(iii) The date of successful repair of the
leak.
(iv) Maximum instrument
reading measured by Method 21 of 40 CFR part 60, appendix A after it is
successfully repaired or determined to be nonrepairable.
(v) "Repair delayed" and the reason for the
delay if a leak is not repaired within 15 calendar days after discovery of the
leak.
(A) The owner or operator may develop a
written procedure that identifies the conditions that justify a delay of
repair. In such cases, reasons for delay of repair may be documented by citing
the relevant sections of the written procedure.
(B) If delay of repair was caused by
depletion of stocked parts, there must be documentation that the spare parts
were sufficiently stocked on-site before depletion and the reason for
depletion.
(d) Records of the monitoring, operating, and
inspection information required by paragraphs (c)(3) through (c)(10) of this
section shall be maintained by the owner or operator for at least 3 years
following the date of each occurrence, measurement, maintenance, corrective
action, or record.
(e) For a
control device other than a thermal vapor incinerator, catalytic vapor
incinerator, flare, boiler, process heater, condenser, or carbon adsorption
system, monitoring and inspection information indicating proper operation and
maintenance of the control device must be recorded in the facility operating
record.
(f) Up-to-date information
and data used to determine whether or not a process vent is subject to the
requirements in §265.1032 including supporting documentation as required
by §265.1034(d)(2) when application of the knowledge of the nature of the
hazardous waste stream or the process by which it was produced is used, shall
be recorded in a log that is kept in the facility operating record.
Notes
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