140.543 - Time Standards for Filing Cost Reports
a) Except as provided in subsections (b) and
(c) below, the cost report must be filed within five months of the end of the
fiscal year of long term care (ICF/SNF) and residential (ICF/DD) facilities and
developmental training (DT) agencies. For facilities with June 30 year ends and
earlier, the due date will be November 30 of the applicable calendar year.
Extensions of the due date for filing a cost report will be granted by the
Department only when a provider's operations are significantly adversely
affected due to extraordinary circumstances over which the provider has no
control. The written request for an extension must be submitted to the
Department of Healthcare and Family Services (HFS) Office of Health Finance
prior to the original due date. All requests shall be judged based upon the
individual circumstances of the facilities affected to determine if the
extension is warranted.
b) Change
of Ownership - The new owner or lessee of the facility must file a cost report
within five months of the close of its complete fiscal year. If the new owner
or lessee can file a cost report for six full months or more with the period
ending 12/31 of the calendar year of ownership change, then this cost report
must be filed no later than May 31.
1) A
change of corporate stock ownership does not constitute a change in
ownership.
2) The Department will
not recognize any subsequent transaction by the lessee as a new acquisition for
purposes of capital reimbursement. Capital costs are allowed only when a
facility is constructed, sold or leased for the first time. The Department will
recognize the one lease as a new acquisition.
c) New Facility - A long term care or
residential facility which is licensed for the first time must file a cost
report of capital costs before any warrants will be released to the facility. A
full cost report must be filed within five months after the close of the
facility's first fiscal year (covering at least the first six months of
operation). After the first cost report filing, the facility must also file a
cost report within five months after the close of its fiscal year each year
thereafter.
d) A set of small scale
residential facilities licensed as ICF/DD-4 or ICF/DD-6, as defined in Section
140.561(b),
shall file one combined cost report that covers each facility in the set. The
section of the cost report pertaining to fixed asset cost and depreciation must
be prepared separately for each licensed facility. The fixed asset section of
the cost report must be completed with data combined for each licensed facility
in the set.
Notes
Amended at 16 Ill. Reg. 12186, effective July 24, 1992
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