Ill. Admin. Code tit. 14, § 176.930 - Form and Content of an Electronic Notarial Journal
a) A journal maintained in electronic format
may be in any form that complies with this Section and the entry requirements
in Section 176.910.
b) A journal maintained in an electronic
format must be designed to prevent the insertion, removal, or substitution of
an entry.
c) A journal maintained
in an electronic format must be securely stored and recoverable in the case of
a hardware or software malfunction.
d) Entries from the notarial journal must be
available upon request by the Secretary of State in a PDF format.
e) The journal of a notary public shall
remain within the exclusive control of the notary public at all
times.
f) A notary public who
performs multiple notarizations for the same principal within a single
transaction may abbreviate the entry of those notarizations in the notary
journal after first including all of the information required by the Act. The
abbreviated entry must indicate the type of transaction and the number of
documents notarized as part of that single transaction.
Notes
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