General requirements. The filing officer maintains for public
inspection a searchable index for all records of UCC documents. The index shall
provide for the retrieval of a record by the name of the debtor and by the file
number of the initial financing statement of each filed UCC record relating to
the initial financing statement.
a)
Search requests. Search requests shall contain the following information:
1) Name searched. A search request should set
forth the name of the debtor to be searched and must specify whether the debtor
is an individual or an organization. A search request will be processed using
the name in the exact form it is submitted. Each search request shall be
limited to one debtor name.
2)
Requesting party. The name and address of the person to whom the search report
is to be sent.
3) Fee. The
appropriate fee shall be enclosed, payable by a method described in Section
180.13
of this Part.
4) Search request
with filing. If a filer requests a search at the time a UCC record is filed, a
UCC-11 form designating the exact debtor name from the initial financing
statement shall be submitted. The requesting party shall be the name and
address to whom the search report should be sent, and the search request shall
be deemed to request a search that would retrieve all financing statements
filed on or prior to the date the UCC record is filed. The filer shall submit
the search request on a UCC-11 form.
b) Rules applied to search requests. Search
results are produced by the application of standardized search logic to the
name presented to the filing officer. Human judgment does not play a role in
determining the results of the search. The following rules apply to searches:
1) There is no limit to the number of matches
that may be returned in response to the search criteria.
2) No distinction is made between upper and
lower case letters.
3) Punctuation
marks and accents are disregarded.
4) Words and abbreviations at the end of a
name that indicate the existence or nature of an organization as set forth in
the "Ending Noise Words" list as promulgated and adopted by the International
Association of Commercial Administrators are disregarded. Such words include,
but are not limited to, the following:
Agency
|
Incorporated
|
PLCC
|
Trustee
|
LC
|
Prof Assn
|
Assc
|
Limited
|
Prof Corp
|
Assn
|
Limited Liability Company
|
Professional Association
|
Assoc
|
Associates
|
Limited Liability Partnership
|
Professional Corporation
|
Association
|
Attorneys at Law
|
Limited Partnership
|
Professional Limited Liability Company
|
Bank
|
Business Trust
|
LLC
|
Charter
|
LLLP
|
Chartered
|
LLP
|
Real Estate Investment Trust
|
Co
|
LP
|
Company
|
Ltd.
|
Registered Limited Liability Partnership
|
Corp
|
Ltd. Partnership
|
Corporation
|
MDPA
|
Credit Union
|
MDPC
|
CU
|
Medical Doctors Professional Association
|
REIT
|
FCU
|
RLLP
|
Federal Credit Union
|
SA
|
Medical Doctors Professional Corporation
|
Savings Association
|
Federal Savings Bank
|
Sole Proprietorship
|
FSB
|
NA
|
Gen Part
|
National Association
|
SP
|
General Partnership
|
SPA
|
National Bank
|
Trust
|
GP
|
PA
|
Trustee
|
Inc
|
Partners
|
5) The
word "the" if used anyplace in the search criteria is disregarded.
6) All spaces are disregarded.
7) For first and middle names of individuals,
initials are treated as the logical equivalent of all names that begin with
such initials, and first name and no middle name or initial is equated with all
middle names and initials. For example, a search request for "John A. Smith"
would cause the search to retrieve all filings against all individual debtors
with "John" or the initial "J" as the first name, "Smith" as the last name, and
with the initial "A" or any name beginning with "A" in the middle name field.
If the search were for "John Smith" (first and last names with no designation
in the middle name field), the search would retrieve all filings against
individual debtors with "John" or the initial "J" as the first name, "Smith" as
the last name and with any name or initial or no name or initial in the middle
name field.
8) After using the
preceding rules to modify the name to be searched, the search will reveal only
names of debtors that are contained in unlapsed financing statements and
exactly match the name requested, as modified.
9) The word "AND" is converted to "&" and
the "&" symbol is left the same. The results searching "AND" and "&"
will be identical.
c)
Optional information. A UCC search request may contain any of the following
information:
1) The request may limit the
records requested by limiting them by the address of the debtor, the city of
the debtor, the date of filing (or a range of filing dates) on the financing
statements. A report created by the filing officer in response to such a
request shall contain the statement "A limited search may not reveal all
filings against the debtor searched and the searcher bears the risk of relying
on such a search".
2) The request
may ask for copies of UCC records identified on the primary search
response.
3) Instructions on the
mode of delivery desired, if other than by ordinary mail, which will be honored
if the requested mode is available to the filing office.
4) UCC or Federal Tax Lien Search Requests.
All information requests submitted on a UCC-11 Information Request Form will be
assumed to be a UCC information search unless otherwise identified as a Federal
Tax Lien search. Only one type of search may be requested per form. A separate
fee and form are required for each search requested.
d) Search responses. Reports created in
response to a search request shall include the following:
1) Filing officer. Identification of the
filing officer and the certification of the filing officer required by
law.
2) Report date. The date the
report was generated.
3) Name
searched. Identification of the name searched.
4) Certification date. The certification date
and time for which the search is effective.
5) Identification of initial financing
statements. Identification of each unlapsed initial financing statement filed
on or prior to the certification date and time corresponding to the search
criteria, by name of debtor, by identification number, and by file date and
file time.
6) History of financing
statement. For each initial financing statement on the report, a listing of all
related UCC records filed by the filing officer on or prior to the
certification date.
7) Copies.
Copies of all UCC records revealed by the search and requested by the
searcher.
8) Extensive search
requests. The filing officer will need additional time to process any
information or search request that is in excess of 100 pages in length due to
system limitations for printing lengthy search requests as described under the
provisions of
810 ILCS 5/9-524(1) and
(2).