Ill. Admin. Code tit. 2, § 1651.501 - Inspection of Records
a) The
Agency may make available records for personal inspection at the Agency's
headquarters office located at 401 S. Spring St.,
3rd Floor, William G. Stratton Building,
Springfield, IL 62706, or at another location agreed to by both the Agency and
the requester. No original record will be removed from State-controlled
premises except under constant supervision of the agency responsible for
maintaining the record. The Agency may provide records in duplicate forms,
including, but not limited to, paper copies, data processing printouts,
videotape, microfilm, audio tape, reel to reel microfilm, photographs, computer
disks and diazo.
b) When a person
requests a copy of a record maintained in an electronic format, the Agency will
furnish it in the electronic format specified by the requester, if feasible. If
it is not feasible to furnish the records in the specified electronic format,
then the Agency will furnish it in the format in which it is maintained by the
Agency, or in paper format at the option of the requester. (Section 6(a) of
FOIA)
c) A requester may inspect
records by appointment only, scheduled subject to space availability. The
Agency will schedule inspection appointments to take place during normal
business hours, which are 8:30 a.m. to 5:00 p.m. Monday through Friday,
exclusive of State holidays. If the requester must cancel the viewing
appointment, the requester will so inform the Agency as soon as possible before
the appointment.
d) In order to
maintain routine Agency operations, the requester may be asked to leave the
inspection area for a specified period of time.
e) The requester will have access only to the
designated inspection area.
f)
Requesters will not be permitted to take briefcases, folders or similar
materials into the room where the inspection takes place. An Agency employee
may be present during the inspection.
g) The requester will segregate and identify
the documents to be copied during the course of the inspection.
Notes
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