Ill. Admin. Code tit. 2, § 750.40 - Organizational Description
The Department is headed by a Director and two Assistant Directors. Six Bureaus run the day to day operations. The Director's staff, the Bureaus and their Divisions are described as follows:
a) Office of the Director. Provides general
management and defines the departmental mission in responding to statutory
requirements and administration directives. Providing support to the Director
are two assistant directors and other staff including Legal Services, Internal
Auditing, Governmental Affairs (legislative), Investigations Security,
Inter-Agency Coordination (management consulting, analysis and procedural
audits), Illinois Information Service (media services) and Public
Information.
b) Bureau of
Administrative Operations. Provides budget development, financial control, data
systems design and office management services for the Department through four
Divisions.
1) Division of Accounting is
responsible for all receipts and recording of transactions for the revolving
funds administered by the Department. Revolving funds account for products
services sold by the Department to other State agencies. These revolving funds
are the Communications Revolving Fund, Office Supply Revolving Fund, Paper and
Printing Revolving Fund, State Garage Revolving Fund, Statistical Services
Revolving Fund and Surplus Property Revolving Fund. The Division is also
responsible for control of expenditure of appropriated monies, in General
Revenue, Group Insurance Premium, Deferred Insurance and Road Funds.
2) Budget Division assembles all information
regarding financial needs of the Department and prepares it for submission to
the Bureau of the Budget. After BOB review, this information is revised as
necessary and prepared for submission to the General Assembly for appropriation
approval.
3) Division of Data
Systems organizes information in electronic form for use by the Department.
This Division assists in designing new automated systems to enhance Department
operations.
4) Division of General
Services provides office management functions within the Department including
payroll preparation, pool typing, office allocation, in-house mail service and
purchasing. This Division also administers the Governor's Travel Control Board
rules.
c) Bureau of
Benefits. Administers employee benefit plans including insurance, risk
management and deferred compensation through three Divisions.
1) Group Insurance Division administers the
health and life insurance programs and the health maintenance organization
programs for active and retired State employees.
2) Risk Management Division administers the
State's Worker's Compensation and Occupational Disease program and the General
Liability and Auto Liability Plans.
3) Deferred Compensation Division administers
the program whereby employees may defer receipt of a portion of their current
income, have it invested, and draw upon that account at a later date.
d) Bureau of Information and
Communication Services. Through its three operating Divisions and two
functional staff units provides centralized data processing and
telecommunication support services to State agencies, boards and commissions.
1) Information Services Division operates a
centralized computer center which provides data processing equipment, software
and related services to agencies, boards, and commissions reporting to the
Governor. These services may also be provided to other entities of the
State.
2) Communication Services
Division provides telecommunications services on a statewide basis, including
voice, radio, data, video and facsimile transmission. The Division maintains a
professional staff to provide assistance, counsel and coordinate all activities
directly or indirectly affecting the telecommunication activities of the
State.
3) Information Resource
Management Division provides electronic data processing support services to
agencies, boards, and commissions reporting to the Governor. The Division
maintains a professional staff to provide assistance, counsel and coordinate
all activities directly or indirectly affecting electronic data processing,
word processing and office automation activities. The Division operates a Data
Processing Training Center and it also supports automated application systems
that are used by multiple agencies.
4) Contract Administrative staff personnel
provide the administrative support required to process the multi-agency
procurements of equipment, software and services for both data processing and
telecommunications.
5)
Administration and Planning staff personnel establish rate structures for data
processing and telecommunications services and process the billing data for the
Statistical Services and Telecommunication Revolving Funds.
e) Bureau of Personnel.
Administers the provisions of the Personnel Code (Ill. Rev. Stat. 1983, ch.
127, par. 63b101, et seq.), collective bargaining agreements, and the Personnel
Rules for State employees under the Governor through five Divisions.
1) The Division of Technical Services
develops and validates merit examinations; prepares new and revised position
classification standards and specifications; administers the Pay Plan; provides
to any requesting local government in Illinois assistance in the administration
of its personnel program on merit principles; and administers position
classification appeals program for employees.
2) The Division of Examining and Counseling
Services administers the State merit examinations program; provides employment
counseling services; maintains employment records; maintains eligible and
reemployment listings; and, reviews and certifies that each person named on an
agency payroll has been appointed and employed in accordance with the
provisions of the Personnel Code and Rules.
3) The Division of Agency Personnel Services
administers the position classification program for all positions under
Jurisdiction A (classification and compensation of positions in State
services); audits and allocates individual positions upon request or as a part
of a study; maintains position and organizational records; reviews and approves
personnel transactions; and, provides consultative and advisory services to
agency managers and personnel specialists.
4) The Division of Employee and Labor
Relations negotiates and implements collective bargaining agreements;
administers grievance resolution procedures under collective bargaining
agreements and under the Personnel Rules; represents State as employer before
the State Labor Relations Board in bargaining unit determinations, hearings or
charges of unfair labor practice and bargaining impasse resolution; conducts
training in labor relations.
5) The
Division of Executive Recruitment conducts searches to recruit employees for
unique or difficult-to-fill positions, for college-level entrance positions,
and for the Governor's Fellowship Program; coordinates the Retired Executives
Consulting Program for State agencies; and assists municipalities in Illinois
in recruiting employees for positions difficult to fill.
f) Bureau of Property Management. Has
responsibilities relating to the acquisition, management and disposal of real
property and the marking, inventory, transfer and/or sale of personal property.
1) The Division of Administration serves as a
"support" office to the Bureau of Property Management's Manager's Office.
Included in the Division of Administration's functions are voucher control,
contract administration, financial management of the Bureau (including all
budget-related activities), energy conservation, various facilities management
operations and the leasing and/or disposal of the State's surplus real
property.
2) Division of Property
Control maintains master listings of transferable records and maintains field
personnel for screening properties and assisting agencies in inventory
management. The Division operates a warehouse of State surplus personal
property which is available to State agencies, municipalities and local
governmental units. The State of Illinois Federal Surplus Property Program is
also the responsibility of the Division of Property Control. This program
allows State and local government agencies as well as eligible not-for-profit
organizations to acquire surplus federal property.
3) Division of Real Estate is responsible for
the overall real property leasing function. This encompasses planning, site
evaluation and selection, lease negotiations, renewals, dispute resolution and
space utilization. In addition the Division is responsible for the management
and operation of the facilities under the jurisdiction of the Department of
Central Management Services. The facilities which are operationally managed
include the regional office buildings located in Springfield, Chicago,
Champaign, Rockford, Marion, East St. Louis, Peoria and Elgin. Included in the
Springfield area are the State Armory Building and Central Computer Facility;
and in Chicago are the Public Health Lab and Office Building, the newly
constructed State of Illinois Center and the Chicago Medical Center
facilities.
4) The Division of
Security Police is a newly-created division responsible for the securing of two
large State office complexes located in Chicago (State of Illinois Center and
Medical Center facilities). They perform various law enforcement duties,
including but not limited to, crime and fire protection, traffic control,
pedestrian protection, and preliminary incident investigations.
g) Bureau of Support Services.
Provides centralized services in regard to procurement, printing, warehousing
and vehicles for State agencies through three Divisions.
1) Government Services Division is
responsible for several smaller divisions. The Division of Printing establishes
printing contracts with outside vendors for all categories of printed material.
Reproduction Services operates an in-house print shop that coordinates activity
with the Division of Printing. The Office Supply Warehouse maintains stocks of
frequently used office items. The Forms Management Division is required to
review and approve all forms used by State agencies and maintains a depository
of all State forms. The Mail and Messenger Division delivers mail amongst State
agencies.
2) Procurement Services
Division is responsible for establishing contracts for or purchasing on a
centralized basis goods needed for State operations (excluding electronic data
processing and certain telecommunication needs). This Division also administers
the Joint Purchase Program by which local governments can utilize State
contracts and the Small Business Set-Aside Program which ensures small business
receives a fair share of State business.
3) Division of Vehicles is responsible for
maintaining and controlling the use of the State motor vehicle fleet for
agencies in the executive branch.
Notes
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