Ill. Admin. Code tit. 23, § 100.85 - Fiduciary Funds
The requirements of this Section apply to fiduciary funds established by GASB 84.
a) Activities
for fiduciary funds are defined under GASB 84 as follows:
1) The assets associated with the activity
are controlled by the district.
2)
The assets associated with the activity are not derived:
A) solely from the district's own-source
revenues; or
B) from
government-mandated, non-exchange transactions or voluntary non-exchange
transactions, with the exception of pass-through grants for which government
does not have administrative involvement or direct financial
involvement.
3) The
assets associated with the activity have one or more of the following
characteristics:
A) The assets are either:
i) administered through a trust in which the
district itself is not a beneficiary; or
ii) dedicated to providing benefits to
recipients in accordance with the benefit terms and is legally protected from
the creditors of the district.
B) The assets are for the benefit of
individuals and the district does not have administrative involvement with the
assets. Also, the assets are not derived from the district's provision of goods
or services to those individuals.
C) The assets are:
i) for the benefit of organizations or other
governmental entities that are not part of the district; and
ii) not derived from the district provision
of goods or services to those organizations.
b) The district has fiduciary
responsibility for the funds under subsection (a), but does not have any
control over the funds, including how the funds are spent. The school board
must take the following actions with respect to each fiduciary fund:
1) support the fund's establishment and
purpose;
2) support the collection
of all monies;
3) keep records that
verify the amounts received and disbursed and the assets on hand;
4) appoint a treasurer, bonded in accordance
with Section 8-2 of the Code, who must be the custodian of the fund's assets
and perform the duties listed in subsection (g);
5) designate depositories for cash and any
investments; and
6) obtain from the
outside entity the names and contact information for those persons who will
have authority to approve written purchase orders or other authorizations that
will be required to spend or invest funds.
c) Each fiduciary fund must deposit any funds
received from any source with the fund's treasurer and obtain a signed receipt
identifying the activity fund and the amount.
d) The treasurer of each fiduciary fund must:
1) be the fund's sole custodian;
2) keep all monies in a depository designated
in accordance with Section 8-7 of the Code or invest them in conformance with
the Public Funds Investment Act [30 ILCS 235] and maintain liability accounts
to show the ownership of all assets;
3) make all disbursements from the fund by a
treasurer's check drawn upon the fund;
4) write checks only when sufficient funds
are available on hand to cover them;
5) reconcile monthly the bank and investment
balances with the fund's liabilities;
6) provide to group members and the school
board a monthly report that includes a statement of receipts, disbursements,
and current balances; and
7) carry
the fund's balance over to the next fiscal year.
Notes
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