Ill. Admin. Code tit. 23, § 1085.115 - Grant Agreement and Audit Requirements for Allocation to Grow Your Own Illinois
The Board of Higher Education shall, subject to appropriation, allocate funds to Grow Your Own Illinois for the purposes of administering the program and awarding grants, as needed, to qualified consortia that reflect the distribution and diversity of hard-to-staff schools and hard-to-staff positions across this State (Section 20 of the Act).
a) Board staff will verify that
GYOI is registered with the Illinois Secretary of State as a not-for-profit
corporation and is in good standing, has completed a prequalification process,
and has been determined "qualified" by GATU (see GATA Rule Section
7000.70).
b) Board staff will make a recommendation to
the Board for approval of a Grant Agreement with GYOI.
c) The Board will enter into an agreement
with GYOI under this Part using the Uniform Grant Agreement provided by GATU
(see GATA Rule Section
7000.370). Project objectives
and performance goals will be included in the Uniform Grant Agreement to
measure GYOI's performance.
d) GYOI
shall not deviate from the budget, project scope, or objectives stated in the
Grant Agreement without the concurrence of the Board. (See GATA Rule Section
7000.370(b).)
The Board will review a request and notify GYOI, within 30 calendar days after
receipt of the request, of whether the Board concurs with the request. The GYOI
shall request prior approval by the Board to:
1) Changing the scope or the objective of the
project (even if there is no associated budget revision).
2) Changing the key person named by GYOI in
the Grant Agreement.
3) Transfering
funds among budget categories if the cumulative amount of these transfers
exceeds 10% of the detail line or $1,000, whichever is greater. Transfer
requests will be accepted up until the last 2 weeks of the period of
performance.
e) GYOI
shall file Periodic Performance Reports with the Board on progress made and
financial data for the reporting period. The initial report shall cover the
first 3 months after the Board approves the award. Reports are to be filed
using the forms provided by the Board and submitted no later than 30 days after
the end of each quarter. (See GATA Rule Section
7000.410.)
f) GYOI shall take the following actions to
complete grant closeout at the end of the period of performance. (See GATA Rule
Section 7000.440.)
1) Promptly refund any balances of
unobligated cash that the Board paid in advance and that are not authorized to
be retained by GYOI for use in other projects. Refunds shall be returned to the
Board within 45 days after the end of the period of performance.
2) Expend any encumbered grant funds during a
lapse period of 60 days past the end of the period of performance. Any
encumbered but unexpended grant funds remaining at the end of the lapse period
shall be returned to the Board within 45 days.
3) Submit, no later than 60 days after the
end date of the grant period, the following reports:
A) A statement of costs and revenues signed
by GYOI's authorized representative.
B) A written evaluation of the project signed
by GYOI's authorized representative. The report must address the objectives and
performance measures specified in the Grant Agreement. Performance shall be
measured in a way that will help the Board and other applicants and recipients
improve program outcomes, share lessons learned, spread the adoption of
promising practices, and build the evidence upon which the program is based and
performance decisions are made.
C)
Deadlines may be extended at the discretion of the Board. Extensions shall be
issued only in extraordinary circumstances not in the control of
GYOI.
g) GYOI
is subject to the Auditing Standards stipulated by GATU (see GATA Rule Section
7000.90).
Notes
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