Ill. Admin. Code tit. 47, § 1.30 - Record Retention Requirements
a) The
Grantee will, as often as deemed necessary by the Department, the Attorney
General of the State of Illinois, the Auditor General of the State of Illinois,
the Comptroller of the State of Illinois, the Comptroller General of the United
States, or any of their duly authorized representatives, permit the Department,
the Attorney General of the State of Illinois, the Auditor General of the State
of Illinois, the Comptroller of the State of Illinois, the Comptroller General
of the United States, or any of their duly authorized representatives to have
full access to and the right to examine any pertinent books, documents, papers
and records of the Grantee involving transactions related to a grant under this
program for three (3) years from the date of submission of the final
expenditure report or until audit findings have been resolved, whichever is
later. The Grantee shall include in all its contracts under state/federal grant
programs a provision that the Department, the Attorney General of the State of
Illinois, the Auditor General of the State of Illinois, the Comptroller of the
State of Illinois, the Comptroller General of the United States, or any of
their duly authorized representatives will have full access to and the right to
examine any pertinent books, documents, papers and records of any such
contractor involving transactions related to the contract for three (3) years
from the final payment under the contract. The term "contract" as used in this
clause excludes purchase orders not exceeding $2,500.00.
b) All Grantees must adhere to the provisions
contained in the Secretary of State's Regulations (44 Ill. Adm. Code 4000) of
the Local Records Commission and Local Records Act (Ill. Rev. Stat. 1983, ch.
116, par. 43.101 et seq.).
Notes
Amended at 11 Ill. Reg. 5920, effective March 19, 1987
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