Ill. Admin. Code tit. 77, § 390.670 - Personnel Policies
a) Each
facility shall develop and maintain written personnel policies, which are
followed in the operation of the facility. These policies shall include, at a
minimum, each of the requirements of this Section.
b) Employee Records
1) Employment application forms shall be
completed for each employee and kept on file in the facility. Completed forms
shall be available to Department personnel for review.
2) Individual personnel files for each
employee shall contain date of birth; home address; educational background;
experience, including types and places of employment; date of employment and
position employed to fill in this facility; and (if no longer employed in this
facility) last date employed and reasons for leaving.
3) Facilities shall maintain a confidential
medical file for each employee that shall contain health records, including the
employee's vaccination and testing records, initial health evaluation, and the
results of the tuberculin skin test required under Section
390.675, and any other pertinent
health records.
4) Individual
personnel records for each employee shall also contain records of evaluation of
performance.
c) Prior to
employing any individual in a position that requires a State license, the
facility shall contact the Illinois Department of Financial and Professional
Regulation to verify that the individual's license is active. A copy of the
license shall be placed in the individual's personnel file.
d) The facility shall check the status of all
applicants with the Department's Health Care Worker Registry prior to
hiring.
e) All persons in
supervisory or other responsible positions shall be at least 18 years of
age.
f) All personnel shall have
either training or experience, or both, in the job assigned to them.
g) Orientation and In-Service Training
1) All new employees, including student
interns, shall complete an orientation program covering, at a minimum, the
following: general facility and resident orientation; job orientation,
emphasizing allowable duties of the new employee; resident safety, including
fire and disaster, emergency care and basis resident safety; infection
prevention and control; and understanding and communicating with the type of
residents being cared for in the facility. In addition, all new direct care
staff, including student interns, shall complete an orientation program
covering the facility's policies and procedures concerning topics listed in
Section 390.620(b)(6)
before being assigned to provide direct care to residents. This orientation
program shall include information on the prevention and treatment of decubitus
ulcers and the importance of nutrition in general health care.
2) All employees, except student interns
shall attend in-service training programs pertaining to their assigned duties
at least annually. These in-service training programs shall include the
facility's policies, including infection prevention and control policies
required in Section 390.760; skill training and
ongoing education to enable all personnel to perform their duties effectively.
The in-service training sessions regarding personal care, nursing and
restorative services shall include information on the prevention and treatment
of decubitus ulcers. In-service training concerning dietary services shall
include information on the effects of diet in treatment of various diseases or
medical conditions and the importance of laboratory test results in determining
therapeutic diets. Written records of program content for each session and of
personnel attending each session shall be kept.
h) Employees shall only be assigned duties
that are directly related to their job functions, as identified in their job
descriptions. Exceptions may be made in emergencies.
i) Personnel policies shall include a plan to
provide personnel coverage for regular staff when they are absent.
j) Every facility shall have a current, dated
weekly employee time schedule posted where employees may refer to it. This
schedule shall contain employee's name, job title, shift assignment, hours of
work and days off. The schedule shall be kept on file in the facility for one
year after the week for which the schedule was used.
Notes
Amended at 26 Ill. Reg. 10645, effective July 1, 2002
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