Ill. Admin. Code tit. 89, § 140.590 - Audit and Record Requirements
a)
All audits shall be conducted according to audit principles set forth in the
Department's audit guidelines.
b)
Maintenance of records
1) All accounting,
financial, medical and other relevant records of the provider and related
organizations shall be kept for a minimum of 3 years following the date of the
filing of the cost report. This must include a copy of the general ledger trial
balance indicating how ledger entries were allocated to specific schedules and
lines. Records relating to all fixed asset transactions must be maintained for
a minimum of three years following the year in which the assets are last
recorded in the cost report.
2) The
records must be kept in good order in an auditable form.
3) All provider and related organization
records shall be made available to the State auditors or their designees and
furnished on their request at a single location. If a facility is selected for
field audit and some records are maintained at a location outside the State of
Illinois, it is the responsibility of the facility to pay for the expense of
transporting the records to one location in Illinois or to pay for the expense
of transporting the audit team to the out-of-state location. This would include
the expense of lodging and meals.
c) Failure of the provider or related
organization to furnish needed records or answer essential inquiries shall
result in the suspension or termination of Public Aid payments. The suspension
of payments shall take effect after written notice to the provider and continue
until such time as full cooperation is received.
d) Final audit results will be communicated
to the facility within 90 days of the completion of the field audit.
e) In the event that costs are determined to
be overstated, the facility shall be liable for a penalty of 5 percent of the
overstatement. The Department may also recover any payments, or portions of
payments, made to the facility as a result of incorrect statements.
Notes
Amended at 12 Ill. Reg. 19396, effective November 6, 1988
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