Iowa Admin. Code r. 11-100.4 - Use and scheduling of capitol complex facilities
(1)
Scheduling conference
rooms. Conference rooms, auditoriums and common areas within the
capitol complex are for use by state agencies, boards and commissions for
authorized purposes only. Arrangements may be made by contacting the agency
responsible for scheduling the facility. The department of administrative
services is responsible for scheduling all common areas not under control of
other agencies. Questions about usage shall be resolved by the director of the
responsible agency .
(2)
Legislative and judicial building contacts. The secretary of
the senate, the clerk of the house and the court administrator are responsible
for areas under their control. Common areas in and around the Capitol Building
are under the control of the department of administrative services .
(3)
Iowa Historical Building
events. Scheduling of events by the public as well as by state
agencies, boards and commissions to be held in the Iowa Historical Building
will be coordinated by the department of cultural affairs. Groups or
individuals wishing to use the Iowa Historical Building for an event should
contact the Facilities Coordinator, State Historical Society of Iowa, Iowa
Historical Building, 600 East Locust Street, Des Moines, Iowa 50319.
(4)
Event request. State
agencies or the general public may request use of capitol complex facilities ,
grounds or parking lots for public events by completing an application on the
department website (das.iowa.gov). This shall not be interpreted as an
infringement on the right of assembly and petition guaranteed by Section 20,
Article I, Constitution of Iowa.
a. The
director shall notify the applicant of approval or denial to use the requested
areas. Notification of approval may take the form of a letter to the event
sponsor(s) or a memorandum of understanding (MOU ) signed by the director and
the event sponsor(s). The MOU specifies the conditions under which the event
will take place.
b. The director
may allow events if appropriate security and supervision are provided and the
director determines that granting the approval is consistent with the
underlying purpose of these rules and that the public interest so
demands.
c. Approval for the event
may contain such terms and conditions as are consistent with the protection,
health and safety of occupants of the buildings and visitors to the capitol
complex as well as preservation of the buildings, facilities , and grounds. The
approval may also contain limitations on equipment used and its location, and
the time and area within which the event is allowed.
(5)
Refusal of usage. The
director may refuse to allow use of the facilities that, in the director 's
judgment, would be disruptive of official state business or of the public
health, safety and welfare, or is inconsistent with subrule 100.4(4). The
director may consider such factors as recommendations of the department of
public safety, previous experience with the requesting group or other events
similar to that requested.
(6)
Liability. Any state agency or public group granted permission
to use the capitol complex facilities shall be responsible for any damage
occurring during the event.
a. Prior to
granting approval, the director may require the requesting group to acquire
liability insurance in which the "State of Iowa" is named as an additional
insured to protect the state.
b. As
a condition of granting approval of a request for an event at the capitol
complex , the director may also require that a damage deposit or bond be posted
by the group making the request. The director may require the filing of a bond
payable to the director in an amount adequate to cover costs such as
restoration, rehabilitation and cleanup of the area used, damages and other
costs resulting from this event. In lieu of a bond, an event requester may
elect to deposit cash equal to the amount of the required bond.
(7)
Event
cleanup. Any state agency or public group granted permission to use
the capitol complex facilities shall be responsible for a thorough cleanup
after the event is concluded. All debris and animal waste shall be
removed.
(8)
Alcoholic
beverages at events. Consumption of alcoholic beverages, as defined in
Iowa Code chapter 123, is not permitted on the capitol complex except for
special events in the Iowa Historical Building, 600 East Locust Street, with
the prior written approval of the director and the director of the department
of cultural affairs.
(9)
Distribution of literature. Permission to distribute
literature on the capitol complex grounds or in state-owned or occupied areas
of leased buildings in metropolitan Des Moines must be obtained from the
director . The director may designate specific locations from which literature
may be distributed in order to ensure control of litter, unobstructed access to
public buildings and the conduct of public business.
(10)
Private parties. No
state-owned facilities , equipment or state personnel shall be used for such
events as private parties, weddings, demonstrations, and rallies without the
prior written consent of the director .
(11)
Access hours. Public
use of state buildings is restricted to normal office hours. Hours during which
public access is allowed shall be posted at each entrance to a building through
which public access is allowed.
(12)
After-hours use.
After-hours use of capital complex buildings is restricted to use by state
agencies and must directly relate to the mission of the state agency sponsoring
the event.
a. For all buildings except the
Capitol Building and the Iowa Historical Building, normal office hours are 7
a.m. to 5 p.m., Monday through Friday. Buildings are closed to the public on
weekends and state-designated holidays.
b. For the Capitol Building, normal office
hours are 7 a.m. to 5 p.m., Monday through Friday, and 9 a.m. to 4 p.m. on
Saturday. If the legislature is in session after normal office hours, the
ground floor south door closing hour is extended until the session's end.
Inquiries regarding the hours the building is open may be directed to the
information desk.
c. For the Iowa
Historical Building, normal office hours are 8 a.m. to 4:30 p.m. every day,
excluding weekends and holidays. The Iowa Historical Museum and the State
Historical Library, located within the Iowa Historical Building, have different
hours. Hours of public access shall be posted at public entrances. Inquiries
regarding the hours the building is open may be directed to the information
desk.
d. Hours listed above are
subject to change. Changes in hours shall be posted on the main entrance doors
to each affected building.
(13)
Capitol grounds hours.
Public use of the capitol complex grounds is restricted to the hours of 6 a.m.
to 11 p.m. daily. Public access hours are subject to change. Changes in hours
shall be posted prominently on the capitol complex .
This rule is intended to implement Iowa Code section 8A.322.
1 See 2004 Iowa Acts, HJR 2005 and SJR 2007.
Notes
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