Iowa Admin. Code r. 161-3.14 - Document submission process
(1)
Methods of filing. Any
document, including a complaint of discrimination, may be filed by any one of
the following methods:
a. By in-person
delivery to the agency office during set office hours.
b. By regular or certified mail.
c. By fax. For fax transmissions, the sender
may be billed a reasonable fee for each page in excess of five pages.
d. By electronic mail to the
agency-established electronic mail address.
(2)
Date of filing. The date
on which any document is deemed to be filed with the agency is determined
according to the following:
a. On the date of
in-person delivery.
b. Any document
received by U.S. mail will be filed as of the mailing date pursuant to subrule
3.14(3).
c. Any document received
by fax will be filed as of the date shown on the face of the fax.
d. Any document received by electronic mail
will be filed as of the date received.
(3)
Proof of mailing. Proof
of mailing includes either a legible United States Postal Service postmark on
the envelope, a certificate of service, a notarized affidavit, or a
certification in substantially the following form: "The undersigned certifies
under penalty of perjury and pursuant to the laws of Iowa that, on (date of
mailing), I mailed copies of (describe document) addressed to the Iowa Office
of Civil Rights, 6200 Park Avenue, Suite 100, Des Moines, Iowa 50321, and to
the names and addresses of the persons listed below by depositing a copy
thereof (in a United States post office mailbox with correct postage properly
affixed or state interoffice mail). (Date) (Signature)."
(4)
Conflict among proofs of
mailing. The date of mailing is the date shown by the postmark. In the
absence of a legible postmark, the date of mailing is the date shown by the
postage meter mark. In the absence of both a legible postmark and a legible
postage meter mark, the date of mailing is the date shown by the affidavit,
certificate, or certification of mailing.
Notes
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