(1)
Location of record. A
request for access to a
record should be directed to the office where the
record is kept:
a. Records of current inmates
are maintained at the inmates' place of confinement. Such requests should be
directed to the Records Office at:
Anamosa State Penitentiary
406 North High Street
Anamosa, Iowa 52205
(319)462-3504
Mount Pleasant Correctional Facility
1200 East Washington
Mount Pleasant, Iowa 52641
(319)385-9511
Clarinda Correctional Facility
2000 N. 16th Street
Clarinda, Iowa 51632
(712)542-5634
Newton Correctional Facility
307 S. 60th Avenue W, Box 218
Newton, Iowa 50208
(641)792-7552
Iowa State Penitentiary
2111 330th Avenue
P.O. Box 316
Fort Madison, Iowa 52627
(319)372-5432
Iowa Medical and Classification Center
2700 Coral Ridge Avenue
Coralville, IA 52241
(319)626-2391
Iowa Correctional Institution for Women
420 Mill Street SW
Mitchellville, Iowa 50169
(515)967-4236
North Central Correctional Facility
313 Lanedale
Rockwell City, Iowa 50579
(712)297-7521
Fort Dodge Correctional Facility
1550 L Street
Fort Dodge, IA 50501
(515)574-4700
If the requester does not know the current place of
confinement, the request for a record should be directed to the Iowa medical
and classification center as previously listed.
b. Records of former incarcerated individuals
and other individuals served by the department's division of institutions
should be directed to records office at the Iowa medical and classification
center as previously listed.
c.
Requests for other records, including administration or operation, should be
directed to the Director, Department of Corrections, Jessie Parker Building,
510 East 12th Street, Des Moines, Iowa 50319, (515)725-5701.
(2)
Office hours.
Open records shall be made available during all customary office hours, which
are 8 a.m. to 4 p.m., Monday through Friday, excluding legal
holidays.
(3)
Request for
access. Requests for access to records may be made in writing, in
person, or by telephone if the request is for open record information. Requests
shall identify the particular records sought by name or description in order to
facilitate the location of the record. Mail requests shall include the name,
address, and telephone number of the person requesting the information. A
person shall not be required to give a reason for requesting an open
record.
(4)
Response to
requests. The custodian is authorized to grant or deny access to the
record according to the provisions of Iowa Code chapter 22, sections
904.601,
904.602,
904.603, and
this chapter. The decision to grant or deny access may be delegated to one or
more designated employees. Unless the size or nature of the request requires
time for compliance, the agency shall comply with the request as soon as
feasible. However, access to such a record may be delayed for one of the
purposes authorized by Iowa Code section
22.8(4) or
22.10(4).
The agency shall promptly inform the requester of the reason for the delay. A
request to review a confidential record shall be in writing. A person
requesting access to such a record may be required to complete department of
corrections Form No. IN-V-24-F-1 enumerating the specific grounds justifying
access to the confidential record and to provide any proof necessary to
establish relevant facts, request prior to receiving access to the
record.
(5)Security of
record. No person may, without permission from the custodian, search
or remove any record from agency files. The examination and copying of agency
records shall be supervised by the custodian or a designee of the custodian.
Records shall be protected from damage and disorganization.
(6)Copying. A reasonable
number of copies of an open record may be made in the agency's office. If
photocopy equipment is not available in the agency's office where an open
record is kept, the custodian shall permit examination of the record in that
office and shall arrange to have copies promptly made elsewhere.
(7)
Fees.
a.
When charged. The agency
may charge fees in connection with the examination or copying of records only
if the fees are authorized by law. To the extent permitted by applicable
provisions of law, the payment of fees may be waived when the imposition of
fees is inequitable or when a waiver is in the public interest.
b.
Copying and postage
costs. Price schedules for published materials and for photocopies of
records supplied by the agency shall be prominently posted in agency offices.
Copies of records may be made by or for members of the public on agency
photocopy machines or from electronic storage systems at cost as determined and
posted in agency offices by the custodian. When the mailing of copies of
records is requested, the actual cost of such mailing may also be charged to
the requester.
c.
Supervisory fee. An hourly fee may be charged for actual
agency expenses in supervising the examination and copying of requested records
when the supervision time required is in excess of five minutes. The custodian
shall prominently post in agency offices the hourly fees to be charged for
supervision of records during examination and copying. That hourly fee shall
not be in excess of the hourly wage of an agency employee who ordinarily would
be appropriate and suitable to perform this supervisory function.
d.
Advance deposits.
(1) When the estimated total fee chargeable
under this subrule exceeds $25, the custodian may require a requester to make
an advance payment to cover all or a part of the estimated fee.
(2) When a requester has previously failed to
pay a fee chargeable under this subrule, the custodian may require advance
payment of the full amount of any estimated fee before the custodian processes
a new request from that requester.
