Iowa Admin. Code r. 205-5.13 - Personally identifiable information
(1)
Personally identifiable
information. This rule describes the nature and extent of personally
identifiable information which is collected, maintained and retrieved by the
agency by personal identifier in record systems as defined in this rule. For
each record system, this rule:
a. Describes
the legal authority for the collection of that information and the means of
storage of that information; and
b.
Indicates whether a data processing system matches, collates, or permits the
comparison of personally identifiable information in one record system with
personally identifiable information in another record system.
(2)
Litigation
files. These files or records contain information regarding litigation
or anticipated litigation, which includes judicial and administrative
proceedings. The records include briefs, depositions, docket sheets, documents,
correspondence, attorney notes, memoranda, research materials, witness
information, investigation materials, information compiled under the direction
of the attorney and case management records. The files contain materials which
are confidential as attorney work product and attorney-client communications.
Some materials are confidential under other applicable provisions of law or
because of a court order. Persons requesting copies of pleadings and other
documents filed in litigation should obtain these from the clerk of the
appropriate court which maintains the official copy.
(3)
Personnel files. The
agency maintains files containing information about employees, families and
dependents, and applicants for positions with the agency. The files include
payroll records, biographical information, medical information relating to
disability, performance reviews and evaluations, disciplinary information, and
tax withholding information concerning the employer-employee relationship. Some
of this information is confidential under Iowa Code section
22.7(11).
Notes
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