Unless otherwise determined by the chairperson, the board will
meet at 2 p.m. on the third Thursday of each month. In-person board meetings
will generally be held in a conference room in the Henry A. Wallace building.
Telephone conference call meetings may be permitted and will generally be
hosted from the offices of the grain warehouse bureau of the Iowa department of
agriculture and land stewardship in the Henry A. Wallace building. The
establishment and public notice of meeting dates and locations are the
responsibility of the chairperson, unless the majority of the members of the
board eligible to vote request a meeting. In addition, the board will schedule
meetings when circumstances require the board to address claims made against
the fund and, for these meetings, establishment and public notice of meeting
dates and locations are the responsibility of the chairperson.
(1)
Agenda. The tentative
agenda is prepared by the chairperson in advance of the
board meeting and will
be mailed to
board members in advance of the meeting date. A copy of the agenda
will be mailed to those members of the public who request it and will be
prominently posted at the
board's office at least 24 hours before the meeting.
Members of the public wishing to be scheduled on the
board's agenda should
notify the chairperson ten days in advance of the meeting and provide written
materials explaining their reasons for wishing to address the
board. In the
case of a
board meeting held to deal with claims against the fund, the filing
of a written appeal under rule
21-94.9 (203D) will satisfy the requirements of the preceding sentence. The chairperson
shall have the authority to make all final decisions on the content and length
of agenda items.
(2)
General conduct of meetings. The chairperson presides at all
board meetings. Only individuals recognized by the presiding officer may
address the
board; in general, Robert's Rules of Order will govern the meeting
unless otherwise stated in this chapter or by special action of the
board.
In all discussions before the board, members of the public
shall address any questions for the board to the presiding officer Individual
questioning of board members will not be allowed without the explicit consent
of the presiding officer and the board members in question.
(3)
Voting. The board
consists of seven members who are all eligible to vote on issues. A majority of
board members shall constitute a quorum. The affirmative vote of four board
members is necessary to carry an action.
(4)
Public participation.
All meetings are open to the public in accordance with the open meetings law,
Iowa Code chapter 21, except that portions of a meeting may be closed in
accordance with the open meetings law. In the chairperson's discretion, a
15-minute public forum may be scheduled on each agenda of regularly scheduled
meetings to allow the public, if necessary, an opportunity to address the
board
on any issue that may have arisen after the agenda was posted.
This rule is intended to implement Iowa Code sections 203D.4,
203D.5, 203D.5A and 203D.6.
