Iowa Admin. Code r. 371-7.2 - Policy, insurance, concessions and security
(1)
Policy. According to
Iowa Code section
173.14(7),
the fair board has the authority to grant written permission to individuals and
organizations to use the fairgrounds and its facilities when the fair is not in
progress.
a. Preference in scheduling shall be
given to promoters who have previously sponsored the same interim
events.
b. All license agreements
shall be based on scheduled rates. Scheduled rates will be approved by the Iowa
state fair board. If any rate change needs to be made during the year because
of emergency, the change will be made at an open regular meeting with this item
on a published agenda. In any area when gate admission is charged in addition
to regular rental rates, 10 percent of gross receipts after sales tax will be
added.
c. Secretary may grant
variances from listed policies and charges subject to board review.
d. A 1.5 percent per month penalty charge on
unpaid bills will commence 30 days after original billing. (This amounts to an
annual percentage rate of 18 percent.)
e. Terms of license agreements regarding the
use of facilities shall be negotiated based upon event requirements, services
rendered, and availability.
f. A
building deposit is required to secure an event date. Deposit amoimt is
generally one day's rent for the facility being rented.
g. No event shall run past midnight without
written consent of the Iowa state fair board.
h. Decorating guidelines are available with
the license agreement or upon request.
i. The Iowa state fair reserves the right to
cancel the license agreement when the facility is required pursuant to
declaration of public necessity, emergency use or act of God or legislative
action resulting in dissolution of the Iowa state fair A refund will be made
for the deposit.
j. Licensee is
responsible for all damages.
k.
Licensee will not sell or assign the license agreement or sublet premises
outlined in the agreement without written consent of the Iowa state fair
board.
(2)
Insurance requirements.
a.
All persons as defined by Iowa Code section
4.1(20)
must provide liability insurance jointly protecting the licensee, state of
Iowa, Iowa state fair authority, their officers, employees and
agents.
b. The coverage shall
provide liability insurance in the minimum of $1 million bodily injury for any
person, $1 million for each occurrence, including spectator
protection.
c. Evidence of this
insurance must be presented to the Iowa state fair staff in time for review and
approval 14 days prior to use of any facility by the licensee.
d. For auto races or hazardous events, the
requirements of paragraphs 7.2(2) "a" to"c" apply, and the
minimal insurance will be $1 million for each occurrence.
(3)
Concessions.
a. The Iowa state fair reserves all
concession rights.
b. The Iowa
state fair shall charge an amount not to exceed 25 percent of the gross sales
from facilities provided by the Iowa state fair and from those other than
fair-owned facilities.
c.
Concessions shall be subject to the rules contained in 371-Chapter 3.
(4)
Security.
a. Security and other services are available
at a rate set by the Iowa state fair (see 7.2(1) "Z)" above) and a rate
schedule may be obtained by writing the Iowa state fair board.
b. It is the responsibility of the Iowa state
fair board to determine when these services are needed and will be used.
This rule is intended to implement Iowa Code section 173.15.
Notes
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