This rule describes groups of records maintained by the agency
other than record systems as defined in rule 9.1(17A,22). These records are
routinely available to the public. However, the agency's files of these records
may contain confidential information as discussed in rule 9.13(17A,22). The
records listed may contain information about individuals.
Council and commission records. Agendas, minutes, and materials
presented to the fair board are available from the office of the fair board,
except those records concerning closed sessions which are exempt from
disclosure under Iowa Code section
21.5 or which are
otherwise confidential by law. Fair board records contain information about
people who participate in meetings. This information is collected pursuant to
Iowa Code section
21.3.
This information is not stored on an automated data processing system.
1. Administrative records. This includes
documents concerning budget, property inventory, purchasing, yearly reports,
office policies for employees, time sheets, printing and supply
requisitions.
2. Publications. The
office receives a number of books, periodicals, newsletters, government
documents, etc.These materials would generally be open to the public but may be
protected by copyright law. Most publications of general interest are available
in the state law library.
3. Office
publications. This office issues a variety of materials including premium books
and newsletters, brochures and pamphlets, press releases, and statistical
reports.
4. Rule-making records.
Public documents generated during the promulgation of agency rules, including
notices and public comments, are available for public inspection.
5. Office manuals. Information in office
manuals such as the Superintendents Manual may be confidential under Iowa Code
section
17A.2(7)
"f" or other applicable
provision of law.
6. All other
records that are not exempted from disclosure by law.
