Iowa Admin. Code r. 481-552.30 - [Effective 7/16/2025] Records
(1)
Types of records. Each pharmacy will maintain the following
records, if applicable to the pharmacy's operation:
a. Patient records, including demographic
information, prescription or medication order information and all information
needed to conduct drug utilization review pursuant to rule
481-552.15(155A).
b. Prescriber
records, including demographic and prescription information.
c. Prescription or medication order records,
including the unique identification number assigned, information about each
fill including product NDC, and identification of the individuals(s)
responsible for prescription preparation and product verification.
d. Prescription drug inventory records,
including transaction records for the receipt and distribution of prescription
drugs.
e. Documentation of the
current license or registration of each pharmacy staff member working in the
pharmacy.
f. Documentation of the
initials or unique credentials used in pharmacy records and systems for each
pharmacy employee.
g. Documentation
of temporary pharmacy staffing, including the individual's name, license or
registration number, and unique credentials used in pharmacy records and
systems; the date worked; and the shift worked.
h. Documentation of pharmacy personnel
training for delegated functions within the individual's scope of
practice.
(2)
Retention of records.
a.
Security. Records will be maintained in a secure fashion,
ensuring that the records protect patient confidentiality and prevent
unauthorized access.
b.
Duration. All records will be retained for at least two years
from the date of the last activity on the record.
c.
Method. When not
prohibited by federal law or regulation, records may be maintained as follows:
(1) At an alternate site in compliance with
paragraph 552.30(2)"a" if a legible electronic copy is
immediately available for inspection and copying by the board or its authorized
agent.
(2) Via legible electronic
copy if immediately available for inspection and copying by the board or its
authorized agent.
(3)
Provision of records.
Records will be provided to the board or its authorized agent within three
business days of a request.
Notes
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