Iowa Admin. Code r. 541-12.6 - Organization of DAS customer council
The operations of the DAS customer council will be governed by a set of bylaws as adopted by the DAS customer council. Bylaws will address the following issues:
(1)
Member
participation. Each member is expected to attend and actively
participate in meetings. Participation will include requesting input and
support from the group each member represents.
a. Substitutes for members and alternates
absent from meetings will be allowed; however, members may attend by telephone
or other electronic means approved by the DAS customer council.
b. Upon the approval of the DAS customer
council, an alternate member may be selected by an agency or group that
provides a representative to the DAS customer council to participate in DAS
customer council meetings and vote in place of the representative when the
representative is unable to participate.
(2)
Voting. A quorum is
necessary for a DAS customer council vote.
a.
Eligible members may vote on all issues brought before the group for a vote.
Members may be present to vote during a meeting in person, by telephone or
other electronic means approved by the DAS customer council.
b. Each member, other than the chairperson,
vice chairperson and ex officio members, has one vote. Designated alternates
may only vote in the absence of the representative from the same organization.
A simple majority of the members voting will determine the outcome of the issue
being voted upon.
c. DAS customer
council bylaws may be Adopted by a simple majority vote of all
members.
(3)
Officers. The officers of the DAS customer council will be the
chairperson and vice chairperson. The director of the department of management
will serve as chairperson, and the director of the department of administrative
services will serve as vice chairperson. The chairperson and vice chairperson
cannot be voting members.
(4)
Duties of officers.
a. The
chairperson will preside at all meetings of the DAS customer council.
b. The vice chairperson will assist the
chairperson in the discharge of the chairperson's duties as requested and, in
the absence or inability of the chairperson to act, will perform the
chairperson's duties.
(5)
Committees.
a. The
chairperson may authorize or dissolve committees as necessary to meet the needs
of the DAS customer council.
b.
Members of the DAS customer council and individuals who are not members of the
DAS customer council may be appointed by the chairperson to serve on
committees.
c. Committees will
provide feedback to the chairperson and the DAS customer council at the
council's request.
d. Committees
will meet, discuss, study and resolve assigned issues as
needed.
(6)
Administration. DAS will assist the department by providing
staff support to assist the chairperson with the following administrative
functions:
a. Keeping the official current
and complete books and records of the decisions, members, actions and
obligations of the DAS customer council;
b. Coordinating meeting notices and locations
and keeping a record of names and addresses, including email addresses, of the
members of the DAS customer council; and
c. Taking notes at the meetings and producing
minutes that will be distributed to all members.
(7)
Open records. DAS
customer council books and records are subject to the open records law as
specified in Iowa Code chapter 22.
(8)
Meetings. DAS customer
council meetings are subject to the open meetings law as specified in Iowa Code
chapter 21. The DAS customer council is responsible for the following:
a. Determining the frequency and time of
council meetings.
b. Soliciting
agenda items from the members in advance of an upcoming meeting.
c. Sending electronic notice of meetings,
including date, time and location of the meeting, at least one week prior to
the meeting date.
d. Providing an
agenda, including those items requiring action, at least two days prior to the
meeting. The agenda should also include any information necessary for
discussion at the upcoming meeting.
e. Conducting meetings using the most recent
version of Robert's Rules of Order, Revised.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
The operations of the DAS customer council will be governed by a set of bylaws as adopted by the DAS customer council. Bylaws will address the following issues:
(1) Member participation. Each member is expected to attend and actively participate in meetings. Participation will include requesting input and support from the group each member represents.
a. Substitutes for members and alternates absent from meetings will be allowed; however, members may attend by telephone or other electronic means approved by the DAS customer council.
b. Upon the approval of the DAS customer council, an alternate member may be selected by an agency or group that provides a representative to the DAS customer council to participate in DAS customer council meetings and vote in place of the representative when the representative is unable to participate.
(2) Voting. A quorum is necessary for a DAS customer council vote.
a. Eligible members may vote on all issues brought before the group for a vote. Members may be present to vote during a meeting in person, by telephone or other electronic means approved by the DAS customer council.
b. Each member, other than the chairperson, vice chairperson and ex officio members, has one vote. Designated alternates may only vote in the absence of the representative from the same organization. A simple majority of the members voting will determine the outcome of the issue being voted upon.
c. DAS customer council bylaws may be Adopted by a simple majority vote of all members.
(3) Officers. The officers of the DAS customer council will be the chairperson and vice chairperson. The director of the department of management will serve as chairperson, and the director of the department of administrative services will serve as vice chairperson. The chairperson and vice chairperson cannot be voting members.
(4) Duties of officers.
a. The chairperson will preside at all meetings of the DAS customer council.
b. The vice chairperson will assist the chairperson in the discharge of the chairperson's duties as requested and, in the absence or inability of the chairperson to act, will perform the chairperson's duties.
(5) Committees.
a. The chairperson may authorize or dissolve committees as necessary to meet the needs of the DAS customer council.
b. Members of the DAS customer council and individuals who are not members of the DAS customer council may be appointed by the chairperson to serve on committees.
c. Committees will provide feedback to the chairperson and the DAS customer council at the council's request.
d. Committees will meet, discuss, study and resolve assigned issues as needed.
(6) Administration. DAS will assist the department by providing staff support to assist the chairperson with the following administrative functions:
a. Keeping the official current and complete books and records of the decisions, members, actions and obligations of the DAS customer council;
b. Coordinating meeting notices and locations and keeping a record of names and addresses, including email addresses, of the members of the DAS customer council; and
c. Taking notes at the meetings and producing minutes that will be distributed to all members.
(7) Open records. DAS customer council books and records are subject to the open records law as specified in Iowa Code chapter 22.
(8) Meetings. DAS customer council meetings are subject to the open meetings law as specified in Iowa Code chapter 21. The DAS customer council is responsible for the following:
a. Determining the frequency and time of council meetings.
b. Soliciting agenda items from the members in advance of an upcoming meeting.
c. Sending electronic notice of meetings, including date, time and location of the meeting, at least one week prior to the meeting date.
d. Providing an agenda, including those items requiring action, at least two days prior to the meeting. The agenda should also include any information necessary for discussion at the upcoming meeting.
e. Conducting meetings using the most recent version of Robert's Rules of Order, Revised.