Pursuant to Iowa Code section
22.9,
the military division finds that maintenance, use or disclosure of federal
records described in this subsection, except as allowed by federal law and
regulation, would result in denial to the agency of United States government
funds, services and essential information that would otherwise definitely be
available and have in the past been available to the agency. Iowa Code section
29A.5
provides that the Iowa National Guard shall be subject to the provisions of
federal laws and regulations. Applicable federal laws and regulations include:
32
U.S.C. 105 (providing that Army National
Guard records shall be kept in accordance with Title 32 of the United States
Code),
32 U.S.C.
108 (providing that federal funds may be
barred from a state national guard where compliance with Title 32 is not
maintained),
5
U.S.C. 552 stating the manner in which
federal records shall be made available to the public, and Air Force regulation
12-35 (June 3, 1985), Army Regulation 340-21 (July 5, 1985), National Guard
Regulation 340-17 and Air National Guard Regulation 12-30 (all of which relate
to maintenance and public availability of federal records). Copies of the
regulations may be obtained at the cost of reproduction from the office of the
Adjutant General, Camp Dodge, 7700 Northwest Beaver Drive, Johnston, Iowa
50131-1902.
(1) The military division
maintains the following categories of
federal records, the maintenance of which
is governed by federal law and regulation:
a.
Personnel records. This category contains biographical, medical, and career
development data on civilian and military personnel who are employed by the
federal government.
b. Fiscal
records. This category contains the record of service for pay, allowances, and
retirement on civilian and military personnel who are employed by the federal
government. It further includes budget and financial data required for audit
purposes.
c. Training records. This
category contains the training activities, accomplishments, and objectives of
units, and personnel civilian and military who are employed by the federal
government.
d. Legal files. This
category contains legal assistance records, claims and litigation against the
United States, contracts review, and attorney work product.
e. Inspector general files. This category
contains records of evaluation of units, personnel assistance, and
recommendations of the office of the inspector general.
f. Operations records. This category contains
information on the movement of personnel and equipment to meet the mission
requirements of the Army and Air Force.
g. Equipment maintenance records. This
category contains the functional or repair status of military equipment
maintained by the Army and Air National Guard.
h. Procurement record. This category contains
a history of acquisition goods and services by the United States Property and
Fiscal Office at Camp Dodge.
i.
Equipment inventories. This category contains a record of property accounts for
all federal equipment issued to the Iowa Air or Army National Guard.
j. Publications library. This category
contains federal publications, regulations, directives and pamphlets which
provide procedural guidance for the operations and activities of the Iowa
National Guard.
The federal records described in paragraphs"a"
to "e" above, contain personally identifiable information
compiled under the authority of Iowa Code chapter 29A and Title
32
United States Code, Section 105, and
implementing regulations. A more comprehensive description of the above noted
federal records is contained in Air Force Regulation 12-50, "Disposition of Air
Force Records," and Department of the Army regulations 340-18, "The Army
Functional File System."
