Iowa Admin. Code r. 641-51.13 - Iowa's dental screening database

The department may develop and maintain a statewide dental screening database to ensure that students receive the required dental screening and to monitor oral health.

(1) The database may consist of information from the valid certificates of dental screening and certificates of dental screening exemption, including identifying and demographic data.

(2) The database may be updated, at a minimum, annually.

(3) Database reporting shall comply with 51.13(135).

(4) Restricted uses of database. The database information shall not be used to:

a. Market services to students or nonstudents,

b. Assist in bill collection services, or

c. Locate or identify students or nonstudents for any purpose other than those expressly provided in this rule.

(5) Confidentiality of database information. Dental screening information, including identifying and demographic data maintained in the database, is confidential and may not be disclosed except under the following limited circumstances:

a. The department may release information from the database to the following:

(1) The person who received the dental screening or the parent or guardian of the person who received the dental screening;

(2) Users of the database who complete an agreement with the department that specifies the conditions under which the database can be accessed and who have been issued an identification code or password by the department;

(3) Persons or entities requesting dental screening data in an aggregate form that does not identify an individual either directly or indirectly;

(4) Agencies that complete an agreement with the department which specifies conditions for access to database information and how that information will be used. Agencies shall not use information obtained from the database to market services to students or nonstudents, to assist in bill collection services, or to locate or identify students or nonstudents for any purposes other than those expressly provided in this rule; or

(5) A representative of a state or federal agency, or an entity bound by that state or federal agency, to the extent that the information is necessary to perform a legally authorized function of that agency or the department. The state or federal agency is subject to confidentiality regulations that are the same as or more stringent than those in the state of Iowa. State or federal agencies shall not use information obtained from the database to market services to students or nonstudents, to assist in bill collection services, or to locate or identify students or nonstudents for any purposes other than those expressly provided in this rule.

b. Approved database users shall not release dental screening data except to the person who received the dental screening, the parent or guardian of the person who received the dental screening, health records staff of schools, medical, dental, or health care providers providing continuity of care, and other approved users of the database.

Notes

Iowa Admin. Code r. 641-51.13

ARC 8980B, IAB 8/11/10, effective 7/14/10