Each service program located in Iowa that administers Schedule
II controlled substances shall maintain a perpetual inventory for all Schedule
II controlled substances pursuant to the requirements of this rule. All records
relating to the perpetual inventory shall be maintained at the primary program
site and shall be available for inspection and copying by the board, its
representative, or any other authorized individual for a period of two years
from the date of the record.
(1)
Record. The perpetual inventory record may be maintained in a
hard-copy or electronic record format. Any electronic record shall provide for
hard-copy printout of all transactions recorded in the perpetual inventory
record for any specified period of time and shall state the current inventory
quantities of each drug at the time the record is printed. A record entry, once
recorded, shall not be changed; any adjustments or corrections shall require
entry of a separate record as provided in subrule 11.29(3).
(2)
Information included.
The perpetual inventory record shall identify all receipts and disbursements of
Schedule II controlled substances by drug name or by National Drug Code (NDC),
including each patient administration, wastage, and return of a drug to the
responsible individual. The record of receipt shall also identify the source of
the drug, the strength and dosage form, the quantity, the date of receipt, and
the name or unique identification of the individual verifying receipt of the
drug. The disbursement record shall identify where or to whom the drug is
disbursed or administered, the strength and dosage form, the quantity, the date
of disbursement or administration, and the name or unique identification of the
individual responsible for the disbursement. Receipts and disbursements shall
be recorded in the perpetual inventory as soon as practicable but no later than
24 hours after the receipt, disbursement, or administration.
(3)
Adjustments or corrections to the
record. Any adjustments or corrections made to the perpetual inventory
shall include the identity of the person making the adjustment or correction
and the reason for the adjustment or correction.
(4)
Reconciliation. The
pharmacist in charge or designee in a pharmacy-based service program, or the
medical director or designee in a medical director-based service program, shall
be responsible for reconciling the perpetual inventory record of all Schedule
II controlled substances with the physical inventory at least monthly. Any
discrepancy shall be reported within 24 hours of the discovery to the
responsible individual for investigation.
Notes
Iowa Admin. Code
r. 657-11.29
ARC 9786B, IAB
10/5/11, effective 11/9/11; ARC
3101C, IAB 6/7/17, effective 7/12/17
ARC 9786B, IAB 10/5/11,
effective 11/9/11
Amended by
IAB
June 7, 2017/Volume XXXIX, Number 25, effective
7/12/2017
Rescinded by
IAB
June 11, 2025/Volume XLVII, Number 25, effective
7/16/2025
