Iowa Admin. Code r. 657-14.14 - [Rescinded effective 7/16/2025] Personally identifiable information
This rule describes the nature and extent of personally identifiable information which is collected, maintained, and retrieved by the board by personal identifier in record systems as defined in rule 657-14.1 (22,124,155A). For each record system, this rule describes the legal authority for the collection of that information and the means of storage of that information. Indication that information in a record system is stored in or on more than one media format should not be interpreted to mean that all information is stored in all such formats. Some information comprising a record may be maintained in or on one type of media while other related information is maintained in or on another. The description also indicates whether the record system contains any confidential information, and includes the legal authority for confidentiality. The record systems maintained by the board are:
(1)
Records of board disciplinary
hearings. These records contain information about licensees, permit
holders, and registrants who are the subject of a board disciplinary proceeding
or other action. This information is collected by the board pursuant to the
authority granted in Iowa Code chapters 17A, 124, 155A, and 272C and is stored
electronically, in computer, and on paper. The information contained in "closed
session" board hearing records is confidential in whole or in part pursuant to
Iowa Code sections 21.5(5) and
272C.6(1).
(2)
Complaint reports.
Complaint and investigative files maintained by the board for purposes of
licensee discipline contain information about licensees, permit holders,
registrants, and the persons that they serve. This information is collected by
the board pursuant to the authority granted in Iowa Code chapters 124 and 155A
and is stored electronically, in computer, and on paper. The information
contained in these records is confidential in whole or in part pursuant to Iowa
Code sections 22.7(5) and
272C.6(4).
(3)
Continuing pharmacy education
records. These records contain educational information about
pharmacists licensed by the board. This information is collected pursuant to
the authority granted in Iowa Code chapter 272C and is stored electronically,
in computer, and on paper.
(4)
Controlled drug samples records. These records contain
information about controlled substance registrants who receive samples of
controlled drugs from drug manufacturers. The records include the name,
strength, and quantity of controlled drugs received by the registrant, and the
identity of the manufacturer or distributor. This information is collected by
the board pursuant to the authority granted in Iowa Code chapter 124 and is
stored electronically, in computer, and on paper.
(5)
Controlled substance registration
records. These records contain information about registrants of the
board. This information is collected by the board pursuant to the authority
granted in Iowa Code chapter 124 and is stored electronically, in computer, and
on paper.
(6)
Controlled
drug destruction reports. These records contain information about the
disposal or destruction of controlled substances in the possession of
registrants. The records include the name, strength, quantity, and form of all
controlled substances disposed of or destroyed, and the identity of the
registrant. This information is collected by the board pursuant to the
authority granted in Iowa Code chapter 124 and is stored in computer and on
paper. The information contained in these records is confidential pursuant to
Iowa Code section 124.506.
(7)
Examination records.
These records contain information about applicants for any pharmacy competency
or jurisprudence examination. These records may also contain information about
applicants licensed or pursuing licensure by reciprocity, score transfer, or
other means. This information is collected by the board pursuant to the
authority granted in Iowa Code chapters 147 and 155A and is stored on paper,
electronically, and in computer. The information contained in these records is
confidential in part pursuant to Iowa Code sections
147.21,
22.7(1), and
22.7(19).
(8)
Pharmacist-intern
records. These records contain information about pharmacist-interns
and their preceptors. This information is collected by the board pursuant to
the authority granted in Iowa Code section
155A.6 and is stored on paper,
electronically, and in computer. The information contained in these records may
be confidential in part pursuant to Iowa Code section
22.7(1).
(9)
Investigative reports.
These records contain information about the subjects of board investigations
and the activities of board investigators. The records include a variety of
attachments such as interviews, drug audits, medical records, pharmacy records,
exhibits, police reports, incident reports, and investigators' observations.
This information is collected by the board pursuant to the authority granted in
Iowa Code chapters 124, 126, 147, and 155A and is stored electronically, in
computer, and on paper. The information contained in these records is
confidential pursuant to Iowa Code sections
22.7(2),
22.7(5),
22.7(6),
22.7(9), and
22.7(19);
124.504; and 272C.6(4).
(10)
Licensure records. These records contain information about
individuals and entities that are licensed by the board. This information is
collected by the board pursuant to the authority granted in Iowa Code chapters
126, 147, and 155A and is stored electronically, on paper, in computer, and in
the state archives.
(11)
Personnel records. These records contain personal information
about board members and staff. This information is stored electronically, in
computer, and on paper. The personal information contained in these records may
be confidential in whole or in part pursuant to Iowa Code section
22.7(11).
(12)
Nonlicensee investigation
files. These records contain information about nonlicensees,
nonregistrants, or non-permit holders. This information is a public record
except to the extent that certain information may be exempt from disclosure
under Iowa Code section
22.7 or other provision of
law.
(13)
Routine
inspection reports. These records contain information about licensees
and registrants that are inspected by agents of the board to determine
compliance with state and federal law. This information is collected by the
board pursuant to the authority granted in Iowa Code chapters 124 and 155A and
is stored on paper, in computer, and electronically.
(14)
Notifications to the
board. These records contain reports of theft or loss of controlled
substances; of business licensee or registrant openings, closings, and changes
of ownership, location, or responsible person; of the sale or transfer of
prescription drugs including controlled substances; of disasters, accidents, or
emergencies affecting drugs; and of changes to individual licensee or
registrant name, address, or employment. This information is collected by the
board pursuant to the authority granted in Iowa Code chapter 155A and is stored
on paper, electronically, and in computer.
(15)
Precursor substances permit and
distribution records. These records contain information about
precursor substances handlers, both vendors and recipients, and information
about the distribution, disposal, or destruction of precursor substances. This
information is collected by the board pursuant to the authority granted in Iowa
Code chapter 124B and is stored electronically, in computer, and on
paper.
(16)
Pharmacy
technician records. These records contain information about pharmacy
technicians who are registered by the board. This information is collected by
the board pursuant to the authority granted in Iowa Code chapter 155A and is
stored electronically, in computer, and on paper.
(17)
Pharmacy support person
records. These records contain information about pharmacy support
persons who are registered with the board. This information is collected by the
board pursuant to the authority granted in Iowa Code chapter 155A and is stored
on paper, electronically, and in computer.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
This rule describes the nature and extent of
(1) Records of board disciplinary hearings. These records contain information about licensees, permit holders, and registrants who are the subject of a board disciplinary proceeding or other action. This information is collected by the board pursuant to the authority granted in Iowa Code chapters 17A, 124, 155A, and 272C and is stored electronically, in computer, and on paper. The information contained in "closed session" board hearing records is confidential in whole or in part pursuant to Iowa Code sections 21.5(5) and 272C.6(1).
(2) Complaint reports. Complaint and investigative files maintained by the board for purposes of licensee discipline contain information about licensees, permit holders, registrants, and the persons that they serve. This information is collected by the board pursuant to the authority granted in Iowa Code chapters 124 and 155A and is stored electronically, in computer, and on paper. The information contained in these records is confidential in whole or in part pursuant to Iowa Code sections 22.7(5) and 272C.6(4).
(3) Continuing pharmacy education records. These records contain educational information about pharmacists licensed by the board . This information is collected pursuant to the authority granted in Iowa Code chapter 272C and is stored electronically, in computer, and on paper.
(4) Controlled drug samples records. These records contain information about controlled substance registrants who receive samples of controlled drugs from drug manufacturers. The records include the name, strength, and quantity of controlled drugs received by the registrant, and the identity of the manufacturer or distributor. This information is collected by the board pursuant to the authority granted in Iowa Code chapter 124 and is stored electronically, in computer, and on paper.
(5) Controlled substance registration records. These records contain information about registrants of the board . This information is collected by the board pursuant to the authority granted in Iowa Code chapter 124 and is stored electronically, in computer, and on paper.
(6) Controlled drug destruction reports. These records contain information about the disposal or destruction of controlled substances in the possession of registrants. The records include the name, strength, quantity, and form of all controlled substances disposed of or destroyed, and the identity of the registrant. This information is collected by the board pursuant to the authority granted in Iowa Code chapter 124 and is stored in computer and on paper. The information contained in these records is confidential pursuant to Iowa Code section 124.506.
(7) Examination records. These records contain information about applicants for any pharmacy competency or jurisprudence examination. These records may also contain information about applicants licensed or pursuing licensure by reciprocity, score transfer, or other means. This information is collected by the board pursuant to the authority granted in Iowa Code chapters 147 and 155A and is stored on paper, electronically, and in computer. The information contained in these records is confidential in part pursuant to Iowa Code sections 147.21, 22.7(1), and 22.7(19).
(8) Pharmacist-intern records. These records contain information about pharmacist-interns and their preceptors. This information is collected by the board pursuant to the authority granted in Iowa Code section 155A.6 and is stored on paper, electronically, and in computer. The information contained in these records may be confidential in part pursuant to Iowa Code section 22.7(1).
(9) Investigative reports. These records contain information about the subjects of board investigations and the activities of board investigators. The records include a variety of attachments such as interviews, drug audits, medical records, pharmacy records, exhibits, police reports, incident reports, and investigators' observations. This information is collected by the board pursuant to the authority granted in Iowa Code chapters 124, 126, 147, and 155A and is stored electronically, in computer, and on paper. The information contained in these records is confidential pursuant to Iowa Code sections 22.7(2), 22.7(5), 22.7(6), 22.7(9), and 22.7(19); 124.504; and 272C.6(4).
(10) Licensure records. These records contain information about individuals and entities that are licensed by the board . This information is collected by the board pursuant to the authority granted in Iowa Code chapters 126, 147, and 155A and is stored electronically, on paper, in computer, and in the state archives.
(11) Personnel records. These records contain personal information about board members and staff. This information is stored electronically, in computer, and on paper. The personal information contained in these records may be confidential in whole or in part pursuant to Iowa Code section 22.7(11).
(12) Nonlicensee investigation files. These records contain information about nonlicensees, nonregistrants, or non-permit holders. This information is a public record except to the extent that certain information may be exempt from disclosure under Iowa Code section 22.7 or other provision of law.
(13) Routine inspection reports. These records contain information about licensees and registrants that are inspected by agents of the board to determine compliance with state and federal law. This information is collected by the board pursuant to the authority granted in Iowa Code chapters 124 and 155A and is stored on paper, in computer, and electronically.
(14) Notifications to the board . These records contain reports of theft or loss of controlled substances; of business licensee or registrant openings, closings, and changes of ownership, location, or responsible person; of the sale or transfer of prescription drugs including controlled substances; of disasters, accidents, or emergencies affecting drugs; and of changes to individual licensee or registrant name, address, or employment. This information is collected by the board pursuant to the authority granted in Iowa Code chapter 155A and is stored on paper, electronically, and in computer.
(15) Precursor substances permit and distribution records. These records contain information about precursor substances handlers, both vendors and recipients, and information about the distribution, disposal, or destruction of precursor substances. This information is collected by the board pursuant to the authority granted in Iowa Code chapter 124B and is stored electronically, in computer, and on paper.
(16) Pharmacy technician records. These records contain information about pharmacy technicians who are registered by the board . This information is collected by the board pursuant to the authority granted in Iowa Code chapter 155A and is stored electronically, in computer, and on paper.
(17) Pharmacy support person records. These records contain information about pharmacy support persons who are registered with the board . This information is collected by the board pursuant to the authority granted in Iowa Code chapter 155A and is stored on paper, electronically, and in computer.