"Active service" is a period of paid
employment performing the duties of the position.
"Advanced starting rate" is a rate within the
pay grade which is greater than the minimum rate of the pay grade for a
specific classification as provided for in the approved pay plan.
"Background check" is the process of
collecting and verifying relevant information for an individual's
employment.
"Base pay" means the employee's rate of pay
exclusive of any supplemental pay such as lead worker pay, pay for shift
differential, pay for special assignment, on-call pay, call back pay, or any
other incentive premium pay.
"Board" means board of regents.
"Certification" means the referral of
qualified applicants from an eligibility register to a department for the
purpose of making a selection in accordance with these rules.
"Classification" means one or more positions,
which are sufficiently similar in duties and responsibilities, that each
position in the group can be given the same job title and require the same
minimum qualifications as to education and experience, and that the same
schedule of pay can be applied with equity to all positions in the
classification under the same or substantially the same employment
conditions.
"Classification appeal" is the act of
contesting the classification or reclassification of a position as determined
by the merit system director after a review of the duties and responsibilities
of the position.
"Classification review" is the process
initiated by a permanent employee or department head requesting review of the
classification of the employee's position.
"Classify" means to assign a position to an
appropriate classification on the basis of the duties and responsibilities
assigned and to be performed.
"Days" means calendar days unless designated
otherwise.
"Demotion" means a change of an employee from
a position in a given classification to a position in a classification having a
lower pay grade. Demotion may be voluntary, be involuntary, or result from a
reclassification of a position.
"Department" or "employing
department" is a unit or division with a regents institution defined
locally by each institution.
"Designee" is an individual who has been
selected to act on behalf of a designated authority under these rules.
"Eligibility lists" are lists of the names of
qualified applicants for a particular classification.
"Eligibility register" consists of the names
of the applicants who are certified for a specific vacancy.
"Examination" is the screening of
applicants.
"Grievance" is a dispute or complaint
concerning the interpretation or application of merit system or institutional
rules governing terms of employment and working conditions.
"Lateral transfer" means a change from a
position in one classification to a different position in the same
classification or another classification in the same pay grade.
"Maximum rate" is the final value of the pay
grade to which a classification is assigned. A "red-circled" rate is above the
maximum.
"Merit increase" is the increment within the
pay grade, as established by the board, by which an employee's pay will be
raised at specified times during employment.
"Minimum rate" is the minimum value of the pay
grade to which a classification is assigned. It is less than an "advanced
starting rate."
"Pay grade" or "grade" is the
numerical designation on the pay schedule to which individual classifications
are assigned.
"Permanent employee" is an employee who has
completed the initial probationary period and thereby acquired permanent status
in accordance with the rules of the system.
"Position" means a group of specific duties,
tasks and responsibilities assigned to be performed by one employee. A position
may be 12-month or less, full-time or part-time, temporary or permanent,
occupied or vacant.
"Premium pay" means a sum of money paid for
specific work in addition to the salary or hourly rate.
"Probationary period" is a six-month period to
determine an employee's fitness for the position. A probationary period is
required for an original appointment or reemployment to a classification not
previously held, promotion, voluntary demotion out of series or lateral
transfer out of classification. Employees hired on term appointments, as
defined by rule 681-3.85 (8A), are also subject
to a probationary period.
"Promotion" means a change in status of a
permanent classified employee from a position in a classification to another
position in a classification having a higher pay grade.
"Recall" is the reappointment of an employee
who terminated as a result of (1) layoff or voluntary demotion in lieu of
layoff, or (2) medically related disability leave and exhaustion of vacation
and medically related disability leave credits, or (3) failure to pass a
subsequent probationary period on a promotion, lateral transfer out of
classification, or demotion out of series.
"Reclassify" means to make a change in the
classification of a position by raising it to a higher, reducing it to a lower,
or moving it to another classification of the same level on the basis of
significant changes in the kind or difficulty of the tasks, duties, and
responsibilities in such position, or because of an amendment to the
classification plan, and officially assigning to that position the
classification title for such appropriate classification.
"Reduction in force" is a permanent layoff or
an involuntary reduction in time resulting from a shortage of funds or work, a
material change in duties or organization or abolishment of one or more
positions.
"Resident director" is the person appointed by
the head of each regents institution to administer the merit system rules at
that institution. The resident director may appoint one or more designees
authorized to administer the merit system rules.
"Suspension" is an enforced leave of absence
with or without pay for purposes of conducting an investigation or as a
disciplinary measure.
"Trainee" or "apprentice" is
an employee participating in a specified training program during a fixed period
of time in order to meet the minimum qualifications required for a
classification.
