This rule describes groups of records maintained by the agency
other than record systems as defined in rule 2.1(17A,22). These records are
routinely available to the public. However, the agency's files of these records
may contain confidential information as discussed in rule 2.13(17A,22). In
addition, the records may contain information about the individuals. Unless
otherwise designated, the authority for this office to maintain the record is
provided by Iowa Code chapter 12 and the statutes governing the subject matter
of the record. All records are stored both on paper and in automated data
processing systems unless otherwise noted.
(1)
Rule making. Rule-making
records may contain information about individuals making written or oral
comments on proposed rules. This information is collected pursuant to Iowa Code
section
17A.4.
This information is not stored in an automated data processing
system.
(2)
Council and
commission records. Agendas, minutes, and materials presented to the
Iowa centennial memorial foundation and rates set by the state rate setting
committee are available from the office of treasurer of state, except those
records concerning closed sessions which are exempt from disclosure under Iowa
Code section
2.15
or are otherwise confidential by law. Council and commission records contain
information about people who participate in meetings. This information is
collected pursuant to Iowa Code section
21.3.
This information is not retrieved by individual identifier and is not stored on
an automated data processing system.
(3)
Publications. News
releases, annual reports, project reports, agency newsletters, official
statements, etc., are available from the office of the treasurer of state.
Brochures describing various agency programs are available at the office of
treasurer of state. Agency news releases, project reports, and newsletters may
contain information about individuals, including agency staff or members of
agency councils or committees. This information is not retrieved by individual
identifier and is not stored in an automated data processing system.
(4)
Appeal decisions and advisory
opinions. All final orders, decisions and opinions are open to the
public.
(5)
Published
materials. The agency uses many legal and technical publications in
its work. The public may inspect these publications upon request. Some of these
materials may be protected by copyright law.
(6)
Policy manuals. The
agency employees' manual, containing the policies and procedures for programs
administered by the agency, is available from the office of treasurer of state.
Policy manuals do not contain information about individuals.
(7)
Administrative records.
This includes documents concerning budget, property, inventory, purchasing,
yearly reports, office policies for employees, time sheets, printing and supply
requisitions.
(8)
Other
records. All other records that are not exempted from disclosure by
law.
