Iowa Admin. Code r. 817-1.2 - Organization and operation
(1)
Location. The commission is located at 321 East 12th Street,
Des Moines, Iowa 50319; telephone 1.800.308.5987. Office hours are 8 a.m. to
4:30 p.m., Monday to Friday. Offices are closed on Saturdays and Sundays and on
official state holidays designated in accordance with state law.
(2)
The commission. The
commission consists of 15 to 25 voting members and functions under the
leadership of a chairperson. Each member, appointed in accordance with federal
and state guidelines, serves a three-year term scheduled so that no more than
one-third of the appointments will expire in the same year.
(3)
Meetings. The commission
shall meet at regular intervals at least four times annually. Additional
meetings may be called at the discretion of the chairperson. All meetings are
open to the public in accordance with the open meetings law, Iowa Code chapter
21.
a.
Chairperson. The
chairperson of the commission presides at each meeting. Members of the public
may be recognized at the discretion of the chairperson.
b.
Public notice. The
commission shall give advance public notice of the time and place of each
commission meeting. The notice will include the specific date, time, and place
of the meeting.
c.
Quorum. A quorum shall consist of half of the current voting
members of the commission plus one. When a quorum is present, a position is
carried by an affirmative vote of the majority of commission members eligible
to vote. A commissioner is eligible to vote in person, by telephone hook-up, or
by proxy executed in writing to the chairperson prior to the meeting. A proxy
shall be valid only for one meeting.
d.
Termination. Any
commissioner who does not attend three or more consecutive regular meetings or
who attends less than one-half of the regular meetings within a 12-month period
shall be considered to have resigned from the commission.
e.
Resignations. A
commissioner wishing to resign may do so by submitting a letter of resignation
to the governor and sending a copy to the commission chairperson.
f.
Public presentations. A
specific time is set aside at each meeting for the public to address the board.
As a general guideline, a limit of five minutes will be allocated for each of
these presentations. If a large group seeks to address a specific issue, the
chairperson may limit the number of speakers. To address the board, individuals
are encouraged to notify the commission staff at least 72 hours in advance of
the meeting.
(4)
Minutes. The minutes of all commission meetings shall be
recorded and kept in the commission office.
(5)
Records. The records of
all of the business transacted and other information with respect to the
operation of the commission are public records and shall be kept on file in the
commission office. All records, except statements specified as confidential
under these rules, are available for inspection during regular business hours.
(Copies of up to ten pages of records may be obtained without charge. The cost
of reproduction will be charged for pages in excess of ten. The charge may be
waived by the executive director.)
(6)
Submission and requests.
Inquiries, submissions, petitions, and other requests directed to the
commission shall be made by letter addressed to the executive director at the
address listed in subrule 1.2(1). Any person may petition for a written or oral
hearing before the commission. All requests for a hearing must be in writing
and state the specific subject to be discussed and the reasons why a personal
appearance is necessary if one is requested.
(7)
Committees. The
chairperson may establish committees including an executive committee that may
conduct commission business as necessary between scheduled meetings. The
chairperson may appoint commissioners and noncommissioners to serve on the
committees. Noncommissioners shall not serve on the executive
committee.
Notes
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