Iowa Admin. Code r. 871-25.13 - Duplicate benefit warrants
(1)
Undelivered warrant. Any warrant issued in payment of benefits
that is returned undelivered to the department will be canceled 90 days after
the original issue date unless it can be mailed to the correct
address.
(2)
Canceled
warrant. Warrants are canceled as per Iowa Code section
96.11(7). Any
individual who has an outdated warrant may contact the department for
assistance.
(3)
Lost and
uncashed warrant.
a. The payee of a
warrant issued in payment of benefits that is lost, stolen, mutilated,
destroyed, or canceled under conditions cited in subrule 25.13(1) or 25.13(2)
may contact the department for assistance.
b. The department will ascertain whether the
warrant has been cashed and take the following action:
(1) If the warrant has been cashed, the
procedure in subrule 25.13(4) shall be followed.
(2) If the warrant has not been cashed, the
department shall issue a stop payment order on the warrant and issue Form
68-0163, Affidavit and Agreement for Issuance of Duplicate Warrant, to the
individual. The completed affidavit is a sworn statement that the original
warrant was not received and that the warrant will be surrendered voluntarily
if received by the claimant . The claimant should be warned that the warrant
cannot be cashed after the stop payment order is in effect.
c. The affidavit shall be
personally prepared in duplicate by the claimant , and the claimant 's signature
on the affidavit must be notarized. The affidavit shall be transmitted in
duplicate to the department.
d. The
department will then request that the director of the department of
administrative services issue a duplicate warrant, which the department will
mail to the claimant .
e. If the
claimant should cash the original warrant after the stop payment order is in
place, an overpayment shall be set up and the department may refer the matter
for criminal prosecution.
f. If the
claimant should find the original warrant after the duplicate warrant has been
issued, the claimant will send the original warrant to the
department.
(4)
Forged warrants.
a. In the
event that the original warrant has been endorsed by and paid to someone
allegedly not authorized to receive payment, the payee whose endorsement was
forged will be given the opportunity to examine the endorsement on the copy of
the warrant.
b. If the payee
determines that the endorsement is a forgery, the following action shall be
taken:
(1) The claimant will prepare Form
68-0320, Affidavit as to Forged Endorsement, in duplicate, and the claimant 's
signature must be notarized.
(2)
The claimant is required to file a police report with the local law enforcement
agency and return a copy of the police report to the department.
(3) The claimant will send a copy of the
original warrant, the notarized affidavit, and a copy of the police report to
the department for review.
c. The investigation and recovery bureau will
make a handwriting analysis to determine if the warrant was forged. If the
handwriting is determined to be a forgery, a duplicate warrant will be issued
to the payee.
(5)
Employer account credit. At the time of cancellation of any
outstanding benefit warrant, the employer account shall be credited with the
amount of the warrant so canceled. The reissuance of any benefit warrant
canceled in subrule 25.13(1) or 25.13(2) shall be charged to the employer
account.
This rule is intended to implement Iowa Code sections 96.9(7) and 96.11(1).
Notes
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