Iowa Code r. 129-2.9 - Routine use
(1) "Routine use"
means the disclosure of a record without the consent of the subject or subjects
for a purpose which is compatible with the purpose for which the record was
collected. It includes disclosures required to be made by statute other than
the public records law, Iowa Code chapter 22.
(2) To the extent allowed by law, the
following uses are considered routine uses of all office records:
a. Disclosure to those officers, employees,
and agents of the office who have a need for the record in the performance of
their duties. The custodian of the record may, upon request of any officer or
employee, or on the custodian's own initiative, determine what constitutes a
legitimate need to use confidential records.
b. Disclosure of information indicating an
apparent violation of the law to appropriate law enforcement authorities for
investigation and possible criminal prosecution, civil court action, or
regulatory order.
c. Disclosure to
the department of inspections and appeals for matters in which it is performing
services or functions on behalf of the office.
d. Transfers of information within the
office, to other state agencies, or to local units of government as appropriate
to administer the program for which the information is collected.
e. Information released to staff of federal
and state entities for audit purposes or for purposes of determining whether
the office is operating a program lawfully.
f. Any disclosure specifically authorized by
the statute under which the record was collected or maintained.
g. Disclosure to the public and news media of
pleadings, motions, orders, final decisions, and informal settlements filed in
contested case proceedings before the office.
h. Transmittal to the district court of the
record in a contested case before the office, pursuant to Iowa Code section
17A.19(6), regardless of whether the hearing was open or closed.
Notes
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