Iowa Code r. 201-51.19 - Records
The following records shall be maintained by the facility administrator for two years unless a different period is specified.
(1)
Facility calendar. This
record shall contain information required by Iowa Code section
356.6.
(2)
Visitor registration.
This record shall contain the name and address of the person visiting; name of
detainee visited; and the date, time and duration of the visit.
(3)
Facility inspection
records. Facility inspection records shall contain the following and
be maintained for a minimum period of two years:
a. Fire marshal's certificates.
b. Written reports received from all persons
doing official inspections of the facility.
(4)
Medical history intake
form. Notation of injury upon admission shall be included.
(5)
Records of medical
care.
(6)
Injury
reports. Copies of all reports of investigations relating to injuries
within the facility shall be maintained by the facility administrator in a
separate injury file or referenced in the detainee file by log for a period of
five years.
(7)
Disciplinary records.
(8)
Property receipts.
Property receipts as required by Iowa Code section
804.19 shall be completed and
distributed as required.
(9)
Fire and disaster evacuation plan and record(s) of required fire
drills.
(10)
Records of staff training.
(11)
Disposition of
medication. A record shall be kept of the disposition of prescribed
medication not taken by a detainee.
(12)
Supervisory checks. A
record shall be made to document all required supervisory checks of
detainees.
(13)
Incident
reports. Records shall be made to document the following:
a. Use of force;
b. Suicide/suicide attempts;
c. Threats to staff, staff assaults, fires,
detainee abnormal behavior, any verbal or nonverbal references to suicide and
self-mutilation.
d. The state jail
inspection unit of the department of corrections shall be notified within 24
hours of any death, attempted suicide, fire, escape, injury to staff or
detainees from assaults, use of force and prisoner self-injuries. A copy of the
investigative reports and other records shall be given to the state jail
inspector upon request.
(14)
Menu records. This
record shall include letters of documentation issued by a qualified
dietitian.
Notes
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