Iowa Code r. 261-302.8 - Grant administration
(1)
Contracts.
a. Upon
certification by the director that an applicant organization is approved to
become a CLP partner, the authority shall enter into a contract with the
organization. The contract shall state the dates, terms, and conditions of the
grant award, as well as the amount of the award. When allocating awards to
cultural leadership partners, the director shall first ensure that funds are
available to meet obligations to existing partners before entering into any
contracts with new partner organizations.
b. All contracts shall be approved by the
director and the legally responsible officer of the partner
organization.
(2)
Payments. Payments of the grant award shall be made upon the
receipt by the authority of a signed contract from the partner
organization.
(3)
Record-keeping and retention requirements.
a. Financial records, supporting documents,
and all other records pertinent to the program shall be retained by the partner
organization for three years beyond the grant period.
b. Representatives of the authority and the
state auditor's office shall have access to all books, documents, account
information, or other property belonging to or in use by the partner
organization pertaining to the receipt of funds under this program.
(4)
Audits. The
recipient of any grant of $25,000 or more in any single grant cycle shall have
conducted an on-site financial compliance audit. This audit shall not be an
eligible grant expense.
(5)
Reporting requirements. The partner organization shall provide
an end-of-year report of the use of CLP funds which shall be submitted
according to a schedule as outlined in the contract.
(6)
Finding of
noncompliance. The authority may, for cause, find that a partner
organization is not in compliance with the requirements of this program or the
terms of the contract. At the authority's discretion, remedies for
noncompliance may include suspension or return of grant funds. Reasons for a
finding of noncompliance may include, but are not limited to:
a. The partner organization's use of funds
for activities not permitted under the guidelines of this program;
b. Failure of the partner organization to
return the signed contract in a timely manner;
c. Failure of the partner organization to
comply with any applicable state or federal rules, regulations, or laws;
or
d. A violation of the terms of
the contract.
Notes
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