This rule describes groups of records maintained by the agency
other than record systems as defined in rule 3.1(17A,22). The records listed
may contain information about individuals. Unless otherwise designated, the
authority for this office to maintain the record is provided by Iowa Code
chapter 13, the statutes governing the subject matter of the record, and the
enabling statutes of the agency client, where applicable. All records are
stored both on paper and in automated data processing systems unless otherwise
noted.
(1)
Board
records. Agendas, minutes, and materials presented to the Iowa public
broadcasting board are available from the administrator's office, except those
records concerning closed sessions which are exempt from disclosure under Iowa
Code section 21.5 or which are otherwise
confidential by law. Board records contain information about people who
participate in meetings. This information is collected pursuant to Iowa Code
section 21.3. This information is not
stored in an automated data processing system.
(2)
Administrative records.
This includes documents concerning budget, property inventory, purchasing,
yearly reports, office policies for employees, time sheets, printing and supply
requisitions. These records may contain confidential information as discussed
in rule 3.13(22).
(3)
Publications. The office receives a number of books,
periodicals, newsletters, government documents, and other materials. These
materials would generally be open to the public but may be protected by
copyright law. Most publications of general interest are available in the state
law library.
(4)
Office
publications. This office issues a variety of materials including
teacher's guides, schedule books, brochures and pamphlets, press releases,
statistical reports, etc. These publications are open for public inspection,
have no personally identifiable information and may have a charge to
obtain.
(5)
Rule-making
records. Official documents executed during the promulgation of agency
rules and public comments are available for public inspection.
(6)
Office manuals.
Information in office manuals such as the employee's manual or desk manuals may
be confidential under Iowa Code section
17A.2(10)
"f" or other applicable provision of law.
(7)
Other records. All other
records that are not exempted from disclosure by law.
