Iowa Code r. 441-93.10 - [Effective until 7/1/2025] Required documentation and verification
(1)
Written
notification to participants.
a.
Notice of meetings, assignments, and issues. PROMISE JOBS
shall notify participants in writing of all scheduled meetings, of FIA activity
and work-site assignments, and of any participation issues as described at rule
441-93.13 (239B). PROMISE JOBS
shall also notify the participant in writing when the participant is required
to provide medical documentation, verification of hours of participation,
employment verification, or any other verification.
(1) PROMISE JOBS shall allow a participant
ten working days from the date notice is mailed to appear for scheduled
meetings unless the participant agrees to an appointment that is scheduled to
take place in less than ten working days.
(2) PROMISE JOBS shall allow a participant
ten working days from the date notice is mailed to appear for an FIA activity
or work-site assignment or to provide medical documentation, employment
verification, or any other verification, except as otherwise specified in
subrule 93.10(2).
(3) PROMISE JOBS
shall allow additional time upon request from the participant when the
participant is making every effort but is unable to fulfill requirements within
the established time frame.
b.
Notice of decision.
PROMISE JOBS shall send written notice to each participant in accordance with
441-Chapter 16 when services are approved, rejected, renewed, changed,
canceled, or terminated for failure to cooperate or participate. PROMISE JOBS
services are approved when the participant is assigned to begin participation
in an activity as written in the FIA.
(2)
Verification of participation and
progress. Hours of participation and a participant's progress in FIA
activities must be documented and verified. When the participant is responsible
for providing the verification, PROMISE JOBS shall notify the participant in
writing as required in subrule 93.10(1).
a.
FIA activities directly monitored by PROMISE JOBS. When the
FIA activities are provided or directly monitored by PROMISE JOBS staff, such
as job readiness skills training or structured job search, the staff shall
document the participant's hours of attendance and progress in the case
file.
b.
FIA activities not
directly monitored by PROMISE JOBS. When FIA activities are provided
by a service provider other than PROMISE JOBS, the provider shall verify the
participant's hours of attendance with Form 470-2617 unless another method is
required by this rule.
(1) The provider is
expected to specify the participant's hours of attendance and to sign and date
the Time and Attendance form.
(2)
The participant is responsible for providing the signed and dated Time and
Attendance form to PROMISE JOBS within ten calendar days following the end of
each month, unless the provider provides the form to PROMISE JOBS within this
time frame.
(3) Exception: If the
participant is under age 20 and in high school or high school equivalency
classes, the participant may verify the hours by completing and submitting Form
470-2617, Time and Attendance, monthly. The training provider does not need to
sign the form.
c.
Documentation of job search. The participant shall complete
and provide documentation of any job search activities that cannot be verified
by the PROMISE JOBS worker. The participant shall provide Form 470-3099 within
ten calendar days following the end of each month during which the participant
has made a job search. The PROMISE JOBS worker shall consider the Job Search
Activity Log complete if the form includes:
(1) Sufficient information to identify the
employer that was contacted or the activity that was completed,
(2) The date that the contact was made or the
date the activity was completed,
(3) The amount of time spent, and
(4) The participant's signature.
d.
Employment
verification. Participants shall verify actual hours of employment at
the time that employment begins, upon FIP approval if employed at the time of
application, when changes in hours occur, and no less than once every six
months thereafter. Participants may use employer statements or copies of pay
stubs, Form 470-2844, or may sign Form 470-0429 so that the employer may
provide information directly to the PROMISE JOBS worker. Participants shall
provide verification of actual hours of employment within ten working days of
the written request from PROMISE JOBS.
e.
Documentation of
self-employment. At the time of the participant's FIA review, a
self-employed participant shall provide documentation of actual hours worked
and gross income and business expenses from the last 30 days. Data from more
than 30 days may be requested if the last month is not indicative of normal
business. The participant shall provide documentation within ten working days
of the written request from PROMISE JOBS.
f.
Distance learning. When a
participant is involved in a distance-learning program, PROMISE JOBS will
accept the documentation issued by the distance-learning institution verifying
that the student participated in the sessions.
(1) Documentation may include the attendance
records or log-in and log-out records available on line or in an electronic
format. Documentation may also be obtained through an agreement with a support
agency that monitors the student's actual participation.
(2) The participant is responsible for
providing the documentation within ten calendar days following the end of each
month unless the institution provides the documentation to PROMISE JOBS within
this time frame.
g.
Failure to provide required documentation or verification.
Participants who fail to provide documentation or verification as described in
this subrule after written notification from PROMISE JOBS as described in
subrule 93.10(1) shall be considered to have chosen the limited benefit plan.
Procedures at subrule 93.4(5) and rules
441-93.13 (239B) and
441-93.14 (239B) shall
apply.
(3)
Verification of problems or barriers. Participants may be
required to provide written verification or supporting documentation of
reported problems or barriers to participation, such as but not limited to lack
of transportation, family emergency, or existence of a mental or physical
disability or limitation or substance abuse.
a.
Medical documentation. A
participant shall secure and provide written documentation signed by a
qualified medical or mental health professional to verify a claimed illness or
disability within ten working days of a written request by PROMISE JOBS. This
time limit may be extended due to individual circumstances, such as the need to
obtain an updated evaluation. Acceptable verification includes Form 470-0447 or
other statement signed by a qualified medical or mental health professional to
verify the existence of an illness, disability, or limitation.
b.
Other documentation. A
participant shall secure and provide written documentation to verify a claimed
problem or barrier to participation within ten working days of a written
request by PROMISE JOBS. Acceptable documentation may include a signed
statement from a third party with knowledge of the problem or
barrier.
c.
Failure to
verify problem or barrier or to provide medical documentation. Failure
to provide verification of a problem or barrier or to provide medical
documentation as described at subrule 93.10(3) does not directly result in the
imposition of a limited benefit plan. Examples of actions that do not directly
result in a limited benefit plan include, but are not limited to, failure to
provide Form 470-0447 or other statement from a medical or mental health
professional to verify the existence of an illness or disability, or a
statement from a third party with knowledge about the problem or barrier.
(1) Participants who claim an inability to
participate on a full-time basis due to a claimed problem or barrier and who
fail to provide verification or medical documentation upon written request may
be required to renegotiate the FIA to include full-time participation in FIA
activities. Failure to renegotiate the FIA may result in a limited benefit
plan. Procedures at subrule 93.4(5) and rules
441-93.13 (239B) and
441-93.14 (239B) shall
apply.
(2) Participants who claim a
problem or barrier caused their failure to participate for the full number of
hours identified in their FIA and who fail to provide verification of the
problem or barrier or medical documentation upon written request may not be
excused for the failure to participate. If the failure is not excused, the
failure will result in imposition of a limited benefit plan if the failure
meets the criteria described at subrule 93.13(2).
Notes
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