Iowa Code r. 441-93.11 - [Effective until 7/1/2025] Supportive payments
In order to facilitate successful participation, PROMISE JOBS may provide payment for the expenses listed in this rule. Upon written request from PROMISE JOBS, participants shall submit Form 470-0510, or other acceptable estimate of costs, to initiate payments or change the amount of payment for expenses other than child care.
(1)
Eligibility. Participants are eligible for supportive payments
needed for participation in activities in their FIA, subject to the limits in
this chapter.
a. Applicants in a limited
benefit plan who must complete significant contact with or action in regard to
PROMISE JOBS for FIP eligibility to be considered, as described at
441-paragraphs 41.24(8)"a" and "d," are
eligible for expense payments for the 20 hours of activity. However, PROMISE
JOBS services and supportive payments are only available when it appears the
applicant will otherwise be eligible for FIP.
b. Applicants who have received 60 months of
FIP are eligible for PROMISE JOBS services and payments under the circumstances
described at 441-subrule 41.30(3).
(2)
Child care. Payments for
child care shall be issued through the child care assistance program as
described at 441-Chapter 170.
a. Payment
shall be provided for child care if:
(1) Care
is needed for participation in any PROMISE JOBS activity other than orientation
or assessment activities that occur before the FIA is signed,
(2) Payment is not specifically prohibited
elsewhere in these rules, and
(3)
Payment is not available from another source.
b. Payment shall be issued to the child care
provider after the service has been received, as described in 441-subrule
170.4(7).
(3)
Transportation. Participants may receive a transportation
payment for each day that transportation is needed for participation in a
PROMISE JOBS activity. Transportation payments shall be determined according to
the circumstances of each participant. If necessary, payments shall cover
transportation for the participant and child from the participant's home to the
child care provider and to the PROMISE JOBS site or activity.
a.
Exclusions.
(1) A transportation payment is not available
for orientation or for assessment activities that occur before the FIA is
signed.
(2) A transportation
payment is not available for employment. Participants who are employed shall be
entitled to the earned income deduction described at 441-paragraph
41.27(2)"a" to cover transportation costs associated with
employment.
b.
Rate of payment. Payments shall not exceed the rate that the
provider would charge a private individual.
(1) Public transportation. For those who use
public transportation, the payment shall be based on the normally scheduled
days of participation in the PROMISE JOBS activity for the period covered by
the payment, using the rate schedules of the local transit authority to the
greatest advantage, including use of weekly and monthly passes or other rate
reduction opportunities.
(2)
Private transportation. For participants who use a privately owned motor
vehicle or who hire private transportation, the transportation payment shall be
based on a formula which uses the normally scheduled days of participation in
the PROMISE JOBS activity for the period covered by the payment multiplied by
the participant's anticipated daily round-trip miles and then multiplied by the
mileage rate of 30 cents per mile.
c.
Special transportation
needs. Participants who require, due to a mental or physical
disability, a mode of transportation other than a vehicle they operate
themselves shall be eligible for payment of a supplemental transportation
payment when documented actual transportation costs are greater than
transportation payments provided under these rules and transportation is not
available from another source.
(1) Medical
evidence. To be eligible for a supplemental payment, the participant must
provide medical evidence of the need for an alternate mode of transportation
due to disability or incapacity. Exception: A finding of eligibility for social
security benefits or supplemental security income benefits based on disability
or blindness is acceptable proof of disability. The evidence must be from a
qualified medical or mental health professional or the state rehabilitation
agency. The evidence may be submitted either by letter from the qualified
medical or mental health professional or on Form 470-0447, Report on
Incapacity.
(2) Resources for
examination. When an examination is required and other resources are not
available to meet the expense of the examination, the PROMISE JOBS worker shall
authorize the examination and submit a claim for payment on Form 470-0502,
Authorization for Examination and Claim for Payment.
(3) Payment rates. Actual costs of
transportation by a public or private agency shall be allowed. Costs of
transportation provided by private automobile shall be allowed as described in
subparagraph 93.11(3)"b"(2).
d.
Issuance of payments. The
transportation payment shall be issued before the first scheduled day of
participation in an activity. For participants in the same activity for more
than one month, transportation payments shall be issued before the first day of
the month of scheduled participation except as described below.
(1) Transportation payments for assessment
shall be issued in advance in weekly increments, with payments for the second
or third week of assessment being issued as soon as it is determined that the
participant will be required to participate in the second or third week of
assessment.
(2) Payments for the
third and subsequent months of an ongoing activity shall not be authorized
before receipt of time and attendance verification, as described at subrule
93.10(2), for the month before the issuance month. Example: A transportation
payment for June, normally issued after May 15 to be available to the
participant by June 1, will not be authorized until time and attendance
verification for the month of April has been received in the PROMISE JOBS
office.
(3) The amounts of payments
for the third and subsequent months of an ongoing activity shall be adjusted by
subtracting from normally scheduled days any number of days which represents a
difference between the number of scheduled days of activity in the month before
the issuance month and the number of actual days attended in that month.
Example: A transportation payment is issued in May based on 16 scheduled days
of participation for June. The participant attends only 14 days of the
activity. When preparing to issue the August transportation allowance, the
worker subtracts two days from the normally scheduled August activities to
calculate the payment. If ten days of participation are scheduled, the
transportation payment issued in July for August is calculated using eight
days.
(4) Because adjustment for
actual attendance is not possible in the last two months of an ongoing
activity, transportation payments for the last two months of an ongoing
activity shall be subject to transportation overpayment provisions of paragraph
93.11(3)"e."
Exception: A transportation overpayment does not occur for any month in which the participant leaves the PROMISE JOBS activity in order to enter employment.
e.
Transportation
overpayment. Payment for transportation shall be considered an
overpayment subject to recovery in accordance with rule
441-93.12 (239B) in the
following instances:
(1) When the participant
attends none of the scheduled days of participation in a PROMISE JOBS activity,
the entire transportation payment shall be considered an overpayment. Recovery
of the overpayment shall be initiated when it becomes clear that subsequent
participation in the activity is not possible for reasons such as, but not
limited to, family investment program ineligibility, establishment of a limited
benefit plan, or exemption from PROMISE JOBS participation
requirements.
(2) When the
participant fails to attend 75 percent of the normally scheduled days of
participation in either of the last two months of an ongoing PROMISE JOBS
activity or in any transportation payment period of an activity which has not
been used for payment adjustment as described at paragraph
93.11(3)"d," an overpayment is considered to have occurred.
The amount to recover shall be the difference between the amount for the actual
number of days attended and the amount for 75 percent of normally scheduled
days.
(4)
Training and education expenses. Participants shall use
PROMISE JOBS payments that they receive to pay authorized expenses.
a.
Classroom training.
PROMISE JOBS payments for classroom training are limited as follows:
(1) Tuition payments for high school or high
school equivalency completion, ABE, ESL, or short-term training programs of 29
weeks or less shall not exceed the rate charged by the Iowa community college
located nearest the participant's residence which offers a course or program
comparable to the one in which the participant plans to enroll. If an Iowa
community college does not offer a comparable program, the maximum tuition rate
payment shall not exceed the Iowa resident rate charged by the out-of-state
area school located nearest the participant's residence.
(2) A standard payment for basic school
supplies of $10 per term or actual cost, whichever is higher, shall be allowed
for those participants who request it. A claim for actual costs higher than $10
must be verified by receipts.
(3) A
per diem payment of $10 for living costs during a practicum shall be allowed
when the practicum is required by the curriculum of the training facility,
would require a round-trip commuting time of three hours or more per day, and
is not available closer to the participant's home. If practicum earnings or
other assistance is available to meet practicum living costs, no payment shall
be made.
(4) Payments may be
authorized to meet the costs of travel required for certification and testing,
not to exceed the transportation payment as described at subrule 93.11(3) and
the current state employee reimbursement rate for meals and lodging.
(5) Funds may not be used to purchase
supplies to enable a participant to begin a private business.
(6) No payment shall be made for jewelry,
pictures, rental of graduation gowns, elective courses that require
expenditures for field trips or special equipment, such as photography or art
supplies, or other items that are not required to complete training for a
vocational goal.
b.
Retroactive payments. Retroactive payments for transportation
and allowable direct education costs shall be allowed only under the following
conditions:
(1) If plan approval or removal
from a waiting list occurs after the start of the term due to administrative
delay or worker delay, payments shall be approved retroactive to the start of
the term for which the plan is approved or removal from the waiting list is
authorized. If the participant has already paid costs with private resources,
the participant shall be reimbursed.
(2) If plan approval is delayed due to the
fault of the participant, payment eligibility shall begin with the first day of
the month during which the plan is approved or the month in which the
participant is removed from a waiting list as described at paragraph
93.4(4)"d," whichever is later. In this instance, there shall
be no reimbursement for costs already paid by the participant.
c.
Receipts.
Participants shall furnish receipts for expenditures that they pay, except for
transportation payments. Failure to provide receipts will preclude additional
payments. Receipts may be requested for payments paid directly to the training
provider if the PROMISE JOBS worker determines it is appropriate.
d.
Payments directly to
facility. PROMISE JOBS is authorized to provide payment for expenses
allowable under these rules to the training facility for the educational
expenses of tuition and fees and books and supplies which are provided by the
facility and billed to the PROMISE JOBS participant. Payment may also be made
to the participant in those situations where payment to the participant is
determined to be appropriate by the PROMISE JOBS worker.
(5)
Other expenses.
a.
Birth certificates.
PROMISE JOBS funds shall be used to pay costs of obtaining a birth certificate
when the birth certificate is needed in order for the participant to complete
the workforce development registration process described in subrule
93.3(6).
b.
Required
clothing and equipment. A participant may receive up to a limit of
$100 per work-site assignment for clothing or equipment if required by the work
experience site and not covered by the sponsor.
c.
Workers' compensation.
The department of human services shall provide workers' compensation coverage
for all PROMISE JOBS work experience participants.
d.
Workforce Innovation and
Opportunity Act. PROMISE JOBS funds may also be used to pay expenses
for PROMISE JOBS participants enrolled in federal Workforce Innovation and
Opportunity Act (WIOA) funded services or activities when those expenses are
allowable under these rules.
Notes
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