Iowa Code r. 497-7.12 - Personally identifiable information
(1) This rule
describes the nature and extent of personally identifiable information which is
collected, maintained and retrieved by the agency by personal identifier in
record systems as defined in this rule. For each record system, this rule:
a. Describes the legal authority for the
collection of that information and the means of storage of that information;
and
b. Indicates whether a data
processing system matches, collates, or permits the comparison of personally
identifiable information in one record system with personally identifiable
information in another record system.
(2) Complaint files. These records are the
complaints filed with the board alleging a violation of Iowa Code chapter 21 or
22. The complaint will include a description of the facts on which the
complaint is based and the name of the person filing the complaint.
(3) Records of telephone inquiries. Records
of the telephone inquiries may be kept for statistical reasons or to inform the
board of the nature and volume of informal, verbal advice.
(4) Litigation files. These files or records
contain information regarding litigation or anticipated litigation, which
includes judicial and administrative proceedings. The records include briefs,
depositions, docket sheets, documents, correspondence, attorney notes,
memoranda, research materials, witness information, investigation materials,
information compiled under the direction of the attorney and case management
records. The files contain materials which are confidential as attorney work
product and attorney-client communications. Some materials are confidential
under other applicable provisions of law or because of a court order. Persons
wishing copies of pleadings and other documents filed in litigation should
obtain these from the clerk of the appropriate court which maintains the
official copy.
(5) Personnel files.
The agency maintains files containing information about employees, families and
dependents, and applicants for positions with the agency. The files include
payroll records, biographical information, medical information relating to
disability, performance reviews and evaluations, disciplinary information, and
tax withholding information concerning the employer-employee relationship. Some
of this information is confidential under Iowa Code section 22.7(11).
Notes
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