IOWA system terminal access shall be available to criminal
justice agencies as defined by Iowa Code section
692.1(7). Prior
to being permitted terminal access to the IOWA system, a criminal justice
agency shall meet the following criteria:
(1) All terminals shall be located within the
facilities or vehicles of authorized agencies where appropriate physical
security can be maintained.
(2) The
immediate terminal areas shall be restricted to prevent access by unauthorized
individuals.
(3) All persons
accessing NCIC and the criminal history files shall have been authorized to
operate the terminal by the criminal justice agency administrator, been
approved by the department of public safety, received the required training and
achieved proficiency certification by the department of public safety.
Agencies shall complete a background investigation on all
applicants for positions with access to NCIC and criminal history files.
Agencies shall notify the department of public safety of the completion of the
required background investigation. The background investigation shall be done
to ensure the following:
a. That the
applicant is 18 years of age or older at the time of appointment to the
position.
b. That the applicant is
not addicted to drugs or alcohol.
c. That the applicant is of good moral
character and has not been convicted of a serious crime.
d. Agencies shall submit two fingerprint
cards on all applicants to the Iowa division of criminal investigation. One
card will be used to check for any Iowa criminal history and the second card
will be forwarded to the FBI for a national search of criminal history
records.
(4) Where IOWA
system terminals are not operated on a 24-hour-per-day basis, the terminals
shall be physically secured when unattended.
(5) The criminal justice agency administrator
shall be directly responsible for ensuring that information received from the
IOWA system is restricted for the official use of agency personnel, other
criminal justice agencies, or other agencies authorized, in writing, by the
department of public safety.
(6)
Any agency desiring direct access to IOWA system files shall make application
to the department. Before authorization is granted, the administrator of the
applying agency shall enter into a written agreement with the department of
public safety agreeing to abide by all rules, policies and procedures
promulgated by the department for system operation, security and discipline.
The agreement shall reserve to the department the right to terminate furnishing
criminal history or other file information to the applicant agency if abuses
are discovered concerning either the security or dissemination requirements of
this data.
(7) Any agency which has
had its authorization to IOWA system files terminated by the department may
appeal the termination to the commissioner of public safety, in accordance with
661-Chapter 10.
