Iowa Code r. 701-260.15 - Terminal and nonterminal storage facility reports and records

Each terminal and nonterminal storage facility operating in Iowa must file a monthly inventory report with the department. The report shall include, but not be limited to, the following information:

1. The name and license number of the company that owns and operates the terminal or nonterminal storage facility.

2. The location of the terminal or nonterminal storage facility.

3. The month and year covered by the report.

4. The terminal code assigned by the Internal Revenue Service or the storage facility license number assigned by the department.

5. The beginning inventory.

6. The total receipts for the month including for each receipt:

(a) the gross gallons received by schedule code, by fuel type and, if diesel fuel, whether dyed or undyed fuel,

(b) the bill of lading number,

(c) the date of receipt,

(d) the seller,

(e) the carrier,

(f) the mode of transportation, and

(g) the destination state.

7. The total withdrawals for the month, including for each withdrawal:

(a) the gross gallons withdrawn by schedule code and by fuel type and, if diesel fuel, whether dyed or undyed fuel,

(b) the bill of lading number,

(c) the date of withdrawal,

(d) the consignor,

(e) the consignee,

(f) the mode of transportation,

(g) the destination state,

(h) the origin state, and (i) the carrier.

8. The actual ending inventory and any gains or losses.

9. The signature or electronic signature of the person responsible for preparing the report.

10. Such additional information as the department may require.

For periods beginning on or after July 1, 2002, the director may impose a civil penalty against any person who fails to file the reports required under the motor fuel tax laws. The penalty shall be $100 for the first violation and shall increase by $100 for each additional violation occurring in the calendar year in which the first violation occurred.

The director may require that reports be filed by electronic transmission. All licensees must file reports by electronic transmission beginning September 1, 2006.

This rule is intended to implement Iowa Code section 452A.15(2).

Notes

Iowa Code r. 701-260.15

ARC 6508C, IAB 9/7/22, effective 10/12/22

Adopted by IAB March 19, 2025/Volume XLVII, Number 19, effective 4/23/2025