This rule describes groups of records maintained by the agency
other than record systems as defined in rule 2.1(17A,22). These records are
routinely available to the public. However, the agency's files of these records
may contain confidential information as discussed in rule 2.13(17A,22). In
addition, the records may contain information about the individuals. Unless
otherwise designated, the authority for this office to maintain the record is
provided by Iowa Code chapter 12 and the statutes governing the subject matter
of the record. All records are stored both on paper and in automated data
processing systems unless otherwise noted.
(1)
Rule making. Rule-making
records may contain information about individuals making written or oral
comments on proposed rules. This information is collected pursuant to Iowa Code
section 17A.4. This information is not
stored in an automated data processing system.
(2)
Council and commission
records. Agendas, minutes, and materials presented to the Iowa
centennial memorial foundation and rates set by the state rate setting
committee are available from the office of treasurer of state, except those
records concerning closed sessions which are exempt from disclosure under Iowa
Code section 2.15 or are otherwise
confidential by law. Council and commission records contain information about
people who participate in meetings. This information is collected pursuant to
Iowa Code section 21.3. This information is not
retrieved by individual identifier and is not stored on an automated data
processing system.
(3)
Publications. News releases, annual reports, project reports,
agency newsletters, official statements, etc., are available from the office of
the treasurer of state. Brochures describing various agency programs are
available at the office of treasurer of state. Agency news releases, project
reports, and newsletters may contain information about individuals, including
agency staff or members of agency councils or committees. This information is
not retrieved by individual identifier and is not stored in an automated data
processing system.
(4)
Appeal decisions and advisory opinions. All final orders,
decisions and opinions are open to the public.
(5)
Published materials. The
agency uses many legal and technical publications in its work. The public may
inspect these publications upon request. Some of these materials may be
protected by copyright law.
(6)
Policy manuals. The agency employees' manual, containing the
policies and procedures for programs administered by the agency, is available
from the office of treasurer of state. Policy manuals do not contain
information about individuals.
(7)
Administrative records. This includes documents concerning
budget, property, inventory, purchasing, yearly reports, office policies for
employees, time sheets, printing and supply requisitions.
(8)
Other records. All other
records that are not exempted from disclosure by law.
