(a) Each canteen
fund shall maintain the following accounting records:
(1) sales journal;
(2) purchases journal;
(3) cash receipts journal;
(4) cash disbursements journal;
(5) general journal; and
(6) general ledger.
Accounts included in the general ledger shall include, but not
be limited to, cash on hand, cash in bank, accounts receivable, inventory,
equipment, accumulated depreciation, accounts payable, unused coupon books,
retained earnings, capital, sales, cost of sales, depreciation, miscellaneous,
rent, repairs and maintenance, and supplies. Other accounts shall be added as
required by generally accepted accounting principles. The accounting
requirements of this regulation may be modified for a particular institution by
written approval of the director of accounts and reports.
(b) The custodian of each canteen
fund shall be responsible for the preparation of an income statement and
balance sheet on each fund or operation for the periods ending March 31, June
30, September 30 and December 31 of each year. A copy of these financial
statements shall be forwarded to the director of accounts and reports within
one (1) month after the end of each reporting period.
(c) Each benefit fund shall maintain the
following accounting records:
(1) cash
receipts journal; and
(2) cash
disbursements journal.
(d) The custodian of each benefit fund shall
be responsible for the preparation of a change in fund balance statement on
each fund or operation for the periods ending March 31, June 30, September 30
and December 31 of each year. A copy of this financial statement shall be
forwarded to the director of accounts and reports within one (1) month after
the end of each reporting period. The first report due pursuant to this
subsection shall be for the period ending September 30, 1983.
Notes
Kan. Admin. Regs. §
1-27-3
Authorized by K.S.A.
75-3728h; implementing
K.S.A. 75-3728f; effective May 1, 1981; amended May
1, 1983.
