Kan. Admin. Regs. § 102-8-12 - Recordkeeping
(a) Each licensed
assistant behavior analyst and each licensed behavior analyst shall maintain a
record for each client that accurately reflects the licensee's contact with the
client and the client's progress. Each licensee shall have ultimate
responsibility for the content of the licensee's records and the records of
those persons under the licensee's supervision. These records may be maintained
in a variety of formats, if reasonable steps are taken to maintain the
confidentiality, accessibility, and durability of the records. Each record
shall be completed in a timely manner and, at a minimum, shall include the
following information for each client in sufficient detail to permit planning
for continuity of care:
(1) Adequate
identifying data;
(2) the date or
dates of services that the licensee or the licensee's supervisee
provided;
(3) the type or types of
services that the licensee or the licensee's supervisee provided;
(4) the initial assessment, conclusions, and
recommendations;
(5) the treatment
plan; and
(6) the clinical or
progress notes from each session.
(b) If a licensee is the owner or custodian
of client records, the licensee shall retain a complete record for the
following time periods, unless otherwise provided by law:
(1) For an adult, at least six years after
the date of termination of one or more contacts; and
(2) for a client who is a minor on the date
of termination of the contact or contacts, at least until the later of the
following two dates:
(A) Two years past the
date on which the client reaches the age of 18; or
(B) six years after the date of termination
of the contact or contacts with the minor.
Notes
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