Kan. Admin. Regs. § 14-13-10 - Records of purchases and sales; retention of records; reports
(a) Each retailer
purchasing alcoholic liquor from a licensed distributor shall obtain a numbered
invoice, purchase order, or sales ticket that contains the following
information:
(1) The date of
purchase;
(2) the name, address,
and license number of the retailer;
(3) the name, address, and license number of
the distributor;
(4) the name of
the individual making the purchase for the retailer;
(5) the brand, size, and amount of each brand
purchased;
(6) the unit cost and
total price for each brand and size; and
(7) the subtotal of the cost of the alcoholic
liquor purchased and the total cost of the order including delivery charge, if
any.
(b) Each retailer
engaged in sales to licensed clubs, drinking establishments, caterers, public
venues, or temporary permit holders shall provide a numbered invoice, purchase
order, or sales ticket in connection with all purchases, which shall include
the following information:
(1) The date of
purchase;
(2) the name, address,
and license number of the retailer;
(3) the name, address, and license number of
the club, drinking establishment, caterer, public venue, or temporary permit
holder;
(4) the name of the
individual making the purchase for the club, drinking establishment, caterer,
public venue, or temporary permit holder and that individual's position with
the club, drinking establishment, caterer, public venue, or temporary permit
holder;
(5) the brand, size, and
amount of each brand purchased;
(6)
the unit cost and total price for each brand and size; and
(7) the subtotal of the cost of the alcoholic
liquor sold and the total cost of the order including enforcement tax and
delivery charge, if any.
(c) Each retailer who holds a federal
wholesale basic permit shall, between the first and the fifteenth day of each
month, upon a form prescribed by the director, submit a certified report of all
sales made to any licensed club, drinking establishment, caterer, public venue,
or temporary permit holder during the preceding month. The report shall include
the following information for each order placed by and sold to a club, drinking
establishment, caterer, public venue, or temporary permit holder:
(1) The date of the order;
(2) the name, address, and license number of
the club, drinking establishment, caterer, public venue, or temporary permit
holder; and
(3) the total price
paid for each order.
(d)
On and after April 1, 2019, each retailer shall keep all sales receipts from
the sale to any customer of all alcoholic liquor, cereal malt beverage, and any
other goods or services, excluding the sales of lottery tickets and cigarette
and tobacco products.
(e) The
retailer shall keep a copy of each invoice, purchase order, or sales ticket
required by this regulation for at least three years from the date the
alcoholic liquor was sold.
(f) The
records required by this regulation shall be available for inspection by the
director, any agent or employee of the director, or the secretary upon request.
(1) Each record required by this regulation
shall be maintained on the retailer's licensed premises for at least 90 days
after the sale. These records may be maintained in electronic format and shall
be capable of being printed immediately upon request.
(2) After 90 days, all records required by
this regulation may be stored and maintained off the licensed premises and
shall be provided in electronic or paper format upon request.
Notes
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