02-031 C.M.R. ch. 365, § 4 - Application for Selection as an IDRE
An entity applying for selection as an IDRE shall submit to the Superintendent an application on the form prescribed by the Superintendent. The application must describe the proposed IDRE's organizational structure and capability to operate a statewide IDR process, including:
1. copies of its certificate of incorporation
or articles of organization, bylaws or operating agreement, and, as applicable,
those of its holding company or parent company;
2. its organizational chart;
3. the names and biographical information
relevant to the business of independent dispute resolution services for all
members of its board of directors, its officers, and its executives, including
their respective roles, and responsibilities;
4. the names of all corporations and
organizations that it controls, is controlled by, or is under common control
with, and the nature and extent of that control;
5. its policies and procedures governing all
aspects of the IDR process, including at a minimum:
A. a description and a chart or diagram of
the sequence of steps through which a dispute will move from receipt through
notification of the dispute determination to interested parties;
B. procedures for ensuring that the
arbitrator assigned to a dispute has no prohibited material financial, material
personal, or material professional affiliation. These procedures must include a
requirement for a signed attestation by each arbitrator assigned to review a
dispute;
C. procedures to ensure
that each dispute is reviewed by a neutral and impartial arbitrator with
training and experience in healthcare billing, reimbursement, and usual and
customary charges;
D. procedures
for reporting and reviewing an arbitrator's conflicts of interest, for
determining whether there is a conflict of interest, and for assigning or
reassigning an IDR where a conflict is identified;
E. procedures to ensure that reviews are
conducted within the time frames specified in this rule and any required
notices are provided in a timely manner;
F. procedures to ensure the confidentiality
of personal health information, personally identifiable information, and review
materials;
G. procedures to ensure
adherence to the requirements of this rule by any contractor, subcontractor,
agent, or employee;
H. a
description of the following:
(1) its ability
to provide review services statewide;
(2) the qualifications the arbitrators
retained to review payment disputes, including current and past employment
history, as applicable;
(3) the
procedures employed to ensure that arbitrators reviewing payment disputes are:
(a) trained in the principles of dispute
resolution and the procedures and standards of the proposed IDRE;
(b) knowledgeable about the health care
service which is the subject of the payment dispute under review; and
(c) trained and experienced in health care
billing, reimbursement and usual and customary charges;
(4) the methods of recruiting and selecting
neutral and impartial arbitrators and matching such reviewers to specific
cases;
I. its
organizational arrangements and ongoing procedures for the identification,
evaluation, resolution, and follow-up of potential and actual problems in
payment dispute reviews; and the maintenance of program standards pursuant to
this subdivision;
J. written
procedures documenting that:
(1) appropriate
personnel are reasonably accessible at least 40 hours per week during normal
business hours to discuss the dispute resolution process and to allow response
to telephone requests; and
(2) a
response to an answered call or recorded message shall be made no later than
the next business day after the call was received;
K. its fees, which must include disclosure
of:
(1) the total amount that it will charge
for reviews, inclusive of indirect costs, administrative fees and incidental
expenses;
(2) the pro-rated fee
that will be charged when a good faith negotiation directed by the proposed
IDRE results in a settlement between a carrier and a provider;
(3) an application processing fee if the
dispute is determined by the proposed IDRE to be ineligible for
review;
(4) the fee that will be
charged to the provider when an eligible patient requests an IDR;
(5) the methodology used to calculate all
fees; and
(6) any fee charged for
the configuration of a portal to receive IDR applications from out-of-network
providers and eligible patients;
L. how it provides requisite notifications,
screens for material affiliations, responds during normal business hours to
inquiries from the State and from interested persons regarding the dispute
resolution process; and
M. such
other information as the Superintendent may require.
Notes
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